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The Menlo Park Grant for the Arts (MPGA) is a grant designed for organizations looking to perform in a professional-grade theater. This grant is intended to help subsidize the cost of rental for new, small, and/or local organizations in an effort to support the Menlo Park artistic community. Ten (10) organizations will be selected each year and will be awarded $500-$3000 to be used toward subsidizing the rental cost of the PAC. Organizations that are not awarded the grant can still use the PAC at its normal rate by contacting the City of Menlo Park.
This grant was created to increase the accessibility of the PAC by members of the community and to encourage the development of local artistic groups by providing a high-quality venue at a subsidized cost.
Groups utilizing the facility will be listed on the PAC and City of Menlo Park website. Additionally, the city can provide some resources to assist in marketing efforts to help promote the event(s), if requested.
MPGA applications will be accepted December 20th through March 1st, or until funds are no longer available. Grants are valid for performances held from July 2018 thru June 2019. Grants expire June 30th, 2019. No applications will be accepted once all funding is awarded, but any organization can reapply the following year.
In 2009, the City constructed the Menlo-Atherton Performing Arts Center (PAC) in conjunction with Menlo-Atherton High School. This facility is available to the City of Menlo Park 55 days out of the year including six weeks during the summer.
The Performing Arts Center seats 492 and contains professional-quality sound and lighting, an orchestra pit accommodating up to 80 musicians, and a full lobby and box office. Organizations may also rent the 150-seat multi-purpose space or other locations around the school during certain days.
The venue has mainly been used for musical performances. It has also hosted touring dance companies, author lectures, documentaries, and live chamber music. The venue is available for a wide variety of performances including dance, theatre, musicals, film screenings, and many other art forms.
Applicants will be judged based on the following criteria: (1) Proximity to the City of Menlo Park (location/services/constituents); (2) If presenting in the PAC would greatly aid the organization; and (3) The planned performance aligns with the values of the City of Menlo Park (ie. fostering human development, connecting people to others, strengthening families, community, and providing a sense-of-place and material appropriate for all ages, races, religions, etc.).
The MPGA may not be used for: (1) Any religious purpose; (2) Political advocacy efforts; (3) Programs, projects or events not accessible to the general public; (4) Receptions and social activities; and (5) programs not occurring at the Menlo-Atherton Performing Arts Center.
Any time in the building, including set-up and clean-up, is chargeable to the renter. Facilities will be opened at a designated opening time and need to be vacated by an arranged closing time. Should it be necessary to extend the time beyond what is specified on the application, special permission can be obtained from the administrator in charge of the facility before the event convenes. In such instances, additional charges may be applied.
Renters are responsible for theater manager and custodial time. If additional equipment or staff hours are needed for the rental, the renter will be invoiced for those charges.
A city-staff attendant can be made available to assist with your event, if requested, for additional cost. The attendant can assist the renter on most any non-technical functions; however the renter is responsible for their own set-up, clean-up and technical staff. Please report any facility issues to the Theater Manager.
The renter will be responsible for providing all of the required ushers, box office, and lobby attendants. At least one person must remain in the lobby area for the entire rental time.
The renter is responsible for any and all accidents or injuries to persons or property resulting from the use of the facility. The renter is responsible for the control and supervision of all people in attendance. The renter shall take care that no damage is done to the facility and that all of the attendees conduct themselves in an orderly manner in and around the facility, including the surrounding areas and parking lot. If damages or behavior of the group are deemed inappropriate or unsafe for any reason, the function may be stopped in progress and denied further use of the facilities. In addition, if it becomes necessary during the course of the function to summon the police for any reason, all or part of the security deposit will be forfeited. Groups composed of minors (under the age of 18) must be supervised by 1 adult for every 20 minors. Minors must be under adult supervision at all times.
There is no adhering anything to the walls, doors, windows or other parts of the building without permission of the Theater Manager. If permission is granted, only blue painters tape will be permitted. Use gaffers or appropriate stage tape only on or around the stage area (absolutely no duct tape, scotch tape, screws or other unauthorized fasteners will be allowed). No open flames, candles, or pyrotechnics are allowed. The renter is responsible for taking down all decorations and removing trash to the proper area.
Any damage incurred to the walls, windows, tables, chairs, stage, lights, AV or sound system, or any City or theater property is the responsibility of the renter. This includes litter in the parking lot, patio area and lobby or any excessive cleaning done by our staff. Renter will be billed for damages, cleaning expenses, and staff overtime in excess of the deposit or for total damages as part of the final invoice.
Storage may be available either before or after the rental; however, requires prior approval by the Theater Manager.
If the renter finds anything to their dissatisfaction upon entering the building, staff should be notified immediately so that prompt action can be taken to correct the situation. Failure to do so may result in all or partial withholding of the security deposit. In addition, the renter must check with staff before leaving and after cleaning up to ensure everything has been left in satisfactory condition.
No food or drink is allowed in the theater. Food and drinks may be served in the lobby or patio areas but requires prior approval. Menlo-Atherton Arts Program reserves the right to run the concession area for events as fundraising for their department. No alcohol will be allowed at any time on school premise.
Smoking is not allowed on any premises, including patios and entry areas.
All renters are subject to comply with all of the Sequoia Union High School District rules and regulations.
As an option you may attach any brochures, media kits, or information sheet on the organization. You may also include sample marketing materials of previous performances, if you wish. These optional materials may be either uploaded as part of your application, e-mailed to email@example.com, or sent via post to the City of Menlo Park, c/o Matt Milde (MPGA), 701 Laurel Street, Menlo Park, CA 94025, by the grant deadline.
In the box below, please include all dates and times that relate to your grant submission. Be sure to include all rehearsal dates, tech days or any other days you expect to use the theater for your performance. If you would like to include a second preference of dates or a listing of other days your performance could be hosted on, please include it here. In this section it is important to be as specific as possible so we are clear on your intended us of the theater. If you do not have specific performance dates or times in mind, that is fine, just make sure you include as much information as you can as to your flexibility.
I hereby certify and agree that I shall be personally responsible on behalf of myself/organization for any damage sustained
by the facility, equipment, or premises as a result of the occupancy of said facility by my group/organization. Approval
is dependent upon the intended use, availability and the applicant’s agreement to facility rental terms. The City of Menlo
Park is not responsible for arrangements made and expenses incurred if your application is not approved. I hereby
waive, release, discharge and agree to indemnify, defend and hold harmless the City, its officers, employees, and
agents from and against any and all claims by any person or entity, demands, causes of action or judgments for personal
injury, death, damage or loss of property, or any other damage and/or liability occasioned by, arising out of, or resulting from
this reservation or use of the facilities.
Upon completion of the Menlo Park Grant for the Arts online application, you will be directed to a confirmation page. If you have any questions regarding your submission or the grant process, please contact Recreation Coordinator, Matt Milde, at firstname.lastname@example.org or by calling 650-330-2223.
This field is not part of the form submission.
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