FAQs • Menlo Park, CA • CivicEngage

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12-month lease ordinance

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1. Where can I find the ordinance?: Menlo Park Municipal Code Title 8, Chapter 53

2. Does this ordinance apply to current tenants or new tenants?: It applies to all tenants, both current and prospective.

3. When does the landlord need to offer a one year lease to a tenant?

A one year lease must be offered to a tenant, in writing, every twelve months.

If there is no current written lease agreement (commonly known as month-to-month), a one year lease must be offered within thirty days of the ordinance taking effect April 5, 2017.
If there is a current written lease agreement, with an expiration date in place, a one year lease must be offered when the lease expires.

4. How do landlords prove they offered a one year lease to their tenants?: The ordinance does not specify how to prove a one year lease was offered. It is a best practice for landlords to keep track of offering tenants a one year lease and keep all of the signed rejected/accepted offers. The ordinance does specify, “a rejection of the offer must be documented in writing and signed by the tenant” and “signing of a lease which has a minimum term of one year shall be considered an offer in writing.”

5. Is there a specific document for landlords and/or tenants to sign?: No. The landlord is responsible for providing this documentation the tenants. Remember, the one year lease offer must be in writing and the specified language (in question above) must be included in the lease agreement.

6. What if the tenant does not respond to the landlord’s 12-month lease offer?

That would be up to a court to determine, not the City. Question of fact as to whether they received and rejected/didn’t accept the offer, or whether never received the offer unless you have proof of delivery.

It is recommended the landlord send the tenant a notification by certified mail.

7. What happens if a tenant does not want a one year lease?: A tenant may reject the one year lease option. A rejection of the offer must be documented in writing and signed by the tenant.

8. May the landlord and tenant agree to terms shorter or longer than a one year lease?: Landlords must offer tenants a one year lease, but the landlord and tenant may agree to other rental terms.

9. A landlord offers a tenant a one year lease and the tenant declines it. Within the one year, the tenant changes their mind and asks for a one year lease. Does the landlord have to give them a one year: No. Landlord are only obligated to offer tenants a one year lease every twelve months.

10. A landlord offers a tenant a one year lease but they both agree to and sign a six-month lease. At month three, the tenant wants a one year lease. Does a landlord need to offer a one year lease?: No. The landlord is only obligated to offer a tenant a one year lease every twelve months. Even after the six-month lease is up, the landlord does not need to offer the tenant a one year lease.

11. Is the landlord required to offer a one year lease to a tenant if they do not want to rent to them anymore?: No. The decision to renew a lease is between the landlord and tenant.

12. Can a landlord change rates within the one-year lease?: The ordinance does not address rate increases, but if the landlord and tenant agree to a rate increase within the lease agreement, it should be written within the contract of the lease agreement.

13. What happens if a tenant was not offered a 12-month lease?: The ordinance provides a tenant with the opportunity to file a civil claim against the landlord. For free legal advice, contact Community Legal Services. As an alternative, Project Sentinel offers free tenant/landlord dispute mediation.

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Accessory dwelling units

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1. Which properties qualify as a lot with a single-family residence?: Properties developed with one standalone single-family dwelling, one standalone single-family dwelling and ADUs, or lots developed with no more than two standalone single-family dwelling condos shall follow the requirements for existing developments under the SF ADU requirement handout and section 16.79.050.

2. Which properties qualify as a lot with an existing multi family building?: Properties developed with apartments, townhouses with shared walls and those developed with more than two standalone single-family dwellings on the same lot are considered multi-family buildings. These properties follow the requirements outlined in the MF ADU webpage and section 16.79.090.

3. Do ADUs count toward floor area and building coverage limits?: Yes. However, for ADUs proposed with a single-family residence, or on a lot with an existing single-family residence, a new ADU that is 800 square feet or smaller in size may exceed the floor area limit and building coverage limits by up to 800 square feet if built after or concurrently with the primary dwelling unit. Additions to the area of existing ADUs may not exceed the limits for the lot that they were built on, nor can additions to the primary dwelling unrelated to the ADU exceed the limits. Please review the SF ADU webpage for additional information. New ADUs on properties with existing multi-family buildings may also exceed the floor area ratio by the gross floor area of the ADU(s). Please review the MF ADU webpage for additional information. Please review the Zoning Ordinance for the definitions of floor area, building coverage and gross floor area.

4. Is an ADU an accessory building?: An ADU is not considered an accessory building, and therefore will not be regulated as one. This means an ADU will not count toward the maximum allowable area for accessory buildings and structures, and the proposal will not be required to maintain 10 feet of separation between the ADU and the primary dwelling. For more details about ADU regulations, please refer to Chapter 16.79 (“Accessory dwelling units”) of the Zoning Ordinance. For more details about accessory building regulations, please refer to Chapter 16.68.030 (“Accessory buildings and accessory structures”) of the Zoning Ordinance and the accessory buildings and structures handout.

5. Can I convert an existing accesory building into an ADU?

An accessory building (including detached garages/carports) may be converted into an ADU so long as the following criteria are met:

A building permit or other supporting documentation is provided to show the structure was legally built;
The building can be upgraded to meet the Building Code requirements for a dwelling unit; and
The accessory building complies with the development regulations for an ADU, with the exception of:
1. Minimum yards;
2. Height;
3. Daylight plane; and
4. Parking.

All or any portion of an accessory building that meets the above eligibility criteria may be demolished and reconstructed to meet building code requirements based on the change of occupancy at the time of conversion. The ADU that replaces the accessory building may retain the setbacks and the footprint of the legally constructed accessory building. If the proposed ADU exceeds the permitted unit size of 1,000 square feet, a use permit may be requested to deviate from this standard.

6. Can I convert my attached garage/carport into an ADU?: The garage/carport of an existing residence may be converted into an ADU provided the ADU maximum unit size requirements are met. While not required, providing replacement off-street parking for the existing residence is strongly recommended (see parking question below). The replacement parking can be allowed in any configuration on the same lot, including covered spaces, uncovered spaces, tandem spaces, or mechanical parking lifts. Uncovered replacement parking must meet the dimensional requirements of the Parking Stalls and Driveway Design Guidelines, and may not extend onto the public right-of-way.

7. Do I need to provide parking for my ADU?

Section 16.79.080 contains the parking requirements for ADUs. In most cases, one off-street parking space is required. However, no parking is required for the ADU if the ADU is:

Located within ½ mile walking distance of public transit;
Located within an architecturally and historically significant historic district;
An interior ADU;
Not eligible for on-street parking permits, but on-street permits are available; or
Within one block of a car share vehicle.

Please note, the City does not currently include historic districts and residents in single-family homes may only purchase temporary permits for on-street overnight parking, so exceptions b) and d) are not currently applicable. If developing an ADU or converting an accessory structure into an ADU results in inadequate parking at your property for the additional people occupying the property, you will not be exempt from the overnight parking prohibition nor other parking restrictions and may need to limit the number of vehicles at the property.

8. Can I rent out my ADU?: For ADUs constructed after January 1, 2020, a minimum of 30-day lease term is required to rent out an ADU. There is no minimum lease term for a JADU. For a JADU constructed after January 1, 2020 and ADUs constructed after January 1, 2025 the answer is yes, so long as the primary dwelling unit or ADU is occupied by the property owner. For ADUs constructed before January 1, 2020, JADUs, and ADUs constructed after January 1, 2025 both the main dwelling unit and the ADU cannot be rented or used as a dwelling by persons other than the property owner unless the property owner has completed the non-tenancy status registration process or received a use permit. For more information about tenancy status related to properties with ADUs, please see section 16.79.100(1) of the Zoning Ordinance. As part of the building permit application for a new JADU and new ADUs after January 1, 2025, the property owner shall be required to provide a signed tenancy acknowledgement form.

9. Is there a daylight plane requirement for ADUs?: There is no daylight plane requirement for ADUs 800 square feet and smaller, or for those in zoning districts without daylight plane requirements. A detached ADU that is larger than 800 square feet in area has a separate daylight plane requirement that must be met, unless a use permit is approved to deviate from this ADU standard. The daylight plane for a detached ADU is established at a line three (3) feet from the side property lines. The daylight plane begins at a horizontal line 9 feet, 6 inches above the average grade with a slope inwards at a 45 degree angle. There are no permitted intrusions into this daylight plane. The daylight plane requirement for an attached ADU is the same as the daylight plane required for the primary dwelling.

10. Will my property taxes increase with an ADU?: Property taxes are assessed by the County of San Mateo Assessor’s Office, not by the City of Menlo Park. For all development projects in the City, the County collects information from the City when building permits are issued to a property. Please contact the County Assessor’s Office for more information about how the information is used.

11. What fees are required for an ADU?: An ADU is considered a new single-family residence from a building code perspective and there are a number of plan check and technical report fees that may apply depending on site conditions in given geographic regions of the City, as well as whether the ADU is proposed as a detached, attached or interior ADU. ADUs 750 square feet or smaller in size are exempt from impact fees for the City, although school impact fees may apply. The building pre-application (BPA) record type through our online permit portal is active. Prospective applicants can create a BPA through the online services webpage and email the Permit Team with questions regarding all the fees and the process for their specific proposal. The Sequoia Union School District can be reached by phone at 650-369-1411 ext. 22203 with questions regarding school impact fees.

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Building Division

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1. Are new permit applications being accepted?: The City of Menlo Park is accepting new applications, simple permits, plan check responses to comments, and revisions to issued permits online. Permit issuance is by appointment only. Please expect to interact with staff by phone or email when possible and by appointment when directed by staff.

2. How do I submit a new application and/or simple permit?

As described in more detail on the Online services/New applications page, new applications may be submitted via the City's online permit portal :

Simple permits: Simple permits are classified as a reroof, water heater, electrical service upgrade, sewer etc. and require payment before the application is accepted, so please be sure you have entered the correct record type and have entered accurate information before paying fees and submitting.
All other permits: Any other request can be accommodated through a Building Pre-Application, which will be used to start the review process. Submittal of Building Pre-Applications does not require any fees to start, but fees will be charged when the pre-application is converted to a Building Permit.

3. How do I submit plan check resubmittals or revisions to issued permits?: Plan resubmittals for all projects that address previous plan review and project addendums are accepted online. The first step is to register or login. After registering, please email your project permit technician or the Permit Team to confirm the account set up and the permit technician assigned to the project will follow up with additional information.

4. How do I pick up my permit?

When permits are ready for issuance, the applicant will need to schedule an appointment. Email the Permit Team or call 650-330-6704 to schedule an appointment. A permit technician will respond with instructions on how to proceed.

Note: Fees may be paid by credit card (Visa or MasterCard) or check. Social distancing and safety measures will be observed while issuing permits at City Hall.

5. How can I schedule a building inspection?

You can schedule an inspection by phone or online. To schedule an inspection by phone, please call 650-330-6704 during business hours and provide the following information: job address, inspection type, permit number and contact information.

For online scheduling, visit the online permit portal and follow these steps.

Type in BLD permit number (record number) [Example: bld2020-00000 (five digits required after dash)].
Click “search.”
Click on “record info” then inspections on the drop down menu.
Click on “schedule or request an inspection.”
Schedule what type of inspection you would like and follow instructions.

*Please remember that each time you schedule an inspection, it is one 15-minute increment* (i.e., you will need to schedule 4 inspections to secure a one-hour block)

6. Is it possible to schedule an over the counter review?: We are not offering over the counter review at this time.

7. How can I request a certificate of final occupancy (CFO)?: Certificates of Final Occupancy are handled by the Permit Manager.

8. How can I obtain a property record search?: To apply for a property record search, please contact Building Division staff for instructions on how to proceed. how to proceed.

9. Can I apply for a permit via fax?: We are no longer accepting faxes for any permits.

10. How can I get my plans to the Menlo Park Fire Protection District for digital plan submittal?: Please visit the Menlo Park Fire Protection District’s digital plan submittal webpage.

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Building in the Flood Zone

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1. I’m adding on to my house which is in the flood zone. What rules do I have to follow?

First, decide whether the project is a “Substantial Improvement” under FEMA regulations (see question 2, below).

If the addition is a FEMA substantial improvement, then the project must comply with FEMA regulations for building in the flood plain and with the City’s Flood Damage Prevention Ordinance. In short, these requirements include:

a. Elevating the building above the BFE (requirements will vary on type of project - refer to question 6.)
b. Anchoring the building to prevent flotation and lateral movement
c. Using materials below BFE that are resistant to flood damage
d. Using construction methods that minimize flood damage
e. Placing utilities above the BFE (HVAC system, electrical and communication wiring, etc)
f. Wet-flood-proofing parts the building that are below BFE

2. What is a Substantial Improvement?: A “substantial improvement” is any addition or home improvement project that costs more than half the value of the existing house. See the City’s guidance on how to value the existing house and the improvement project. You may also use the City’s worksheet or call the Engineering Division at 650-330-6740.
If the improvement is being made to a commercial building, the City has a separate worksheet. Call the Engineering Division at 650-330-6740.

3. What is a Base Flood?: This is a flood having a 1% chance of occurring or being exceeded in any given year (previously referred to as the 100 year flood).

4. What is the Base Flood Elevation (BFE)?: The Base Flood Elevation (BFE) is how high the water will go, in feet above sea level, when a 1% flood occurs. BFEs are shown on the Flood Insurance Rate Maps (FIRMs) for flood zones AE.

5. If I want to build a new house or substantial improvement in the flood zone, can the crawl space floor be below the BFE?: Yes, City Code allows the crawl space to be below BFE if
a. The building is wet-flood-proofed
b. The crawl space height does not exceed four feet
c. The crawl space floor is no greater than two feet below the lowest adjacent grade

6. What does wet-flood-proofed mean?: a. Finished Floor is 12" above BFE for residential projects and at or above BFE for non-residntial projects
b. Flood vents are installed so that flood water can flow freely into and out of the crawlspace
c. All parts of the building below BFE are built with flood resistant materials
d. All utilities are installed 12" above the BFE for residential projects and at or above BFE for non-residential
e. The building is anchored to prevent flotation and lateral movement
f. The design complies with the City’s Flood Damage Prevention Ordinance (Menlo Park Municipal Code 12.42) and FEMA technical bulletins.

7. What are flood resistant materials?: a. Concrete
b. Pressure treated Douglas fir
c. Redwood
d. Other wood with a minimum dimension of four inches or larger (such as girders).

8. If I want to build a new house or substantial improvement in the flood zone, can the crawl space floor be below the lowest adjacent grade of the soil surrounding the building?: Yes, as long as these other requirements are also met:
a. The crawl space floor is no greater than two feet below the lowest adjacent grade
b. The crawlspace height does not exceed four feet
c. The building is wet-flood-proofed

9. For a new accessory building, can the floor be below BFE?: Yes, as long as these other requirements are met:
a. The building is used only for storage or parking
b. The building is wet-flood-proofed
c. The building doesn’t make flooding worse on someone else’s property
d. The building design complies with the City’s Flood Damage Prevention Ordinance (Menlo Park Municipal Code 12.42.51 (3) (E)) and FEMA technical bulletin 7-93.

10. If I want to make a substantial improvement to my house in the flood zone, do I have to raise the house if the bottom of my floor joists are below BFE?: Yes. Keep in mind that a house built in compliance with FEMA regulations may be safer for you and your family if you get trapped inside during a flood. The house and its contents may also be less likely to suffer damage in a flood.
Raising your house may reduce the cost of your flood insurance. Ask your insurance agent how much you will save. Multiply the yearly savings by the years you plan to spend in the house. Compare that expense to the cost of raising the house.

11. Is it possible for a property owner to avoid triggering the City’s Substantial Improvement Ordinance requirements by phasing their improvements?

No, a property owner may not construct improvements to their single family house in phases with the intention of avoiding compliance with FEMA requirements.

The City encourages all building projects in the flood zone, even those that are not FEMA substantial improvements, to comply with FEMA regulations and City ordinance. Structures in compliance with FEMA regulations keep people safer, improve the City’s emergency preparedness and disaster resilience.

All projects completed less that 36 months prior to an application for a building permit are counted toward the cost of the improvement project when deciding whether it is a substantial improvement. If 36 months have elapsed between the issuance of the ‘certificate of occupancy’ for a prior project and the date of application for a new project, then only the new project is counted when determining whether it is a substantial improvement.

12. Can the floor of a garage which is attached to the main house be constructed below the base flood elevation?: Yes, the slab of the garage floor can be below BFE if the garage is wet-flood-proofed.
However, if the garage slab is below BFE then the lowest adjacent grade (driveway approach) will also be below BFE. This will make it impossible to reduce the cost of flood insurance by removing the home from the flood zone through the LOMA process.

13. When determining whether a project is a FEMA substantial improvement do I add the value of improvement projects to my house and my detached garage?: No, treat each structure separately when deciding whether the improvements to that structure are a FEMA substantial improvement.

14. When determining whether a project is a FEMA substantial improvement how do decide the house value if part was built pre-FIRM and part was built post-FIRM?: Calculate the value of the portion of the house that is pre-FIRM using an appropriate depreciation factor for the year when it was built. Calculate the value of the portion that is post-FIRM using a different depreciation factor for the year it was built. Add the two together.

15. Where is the City’s Flood Management Protection Ordinance online?: Visit the City’s website and view Municipal Code section:
"12.42.51 Standards of Construction."

16. Who do I call if these FAQs don’t answer my questions?: Call the Engineering Division at 650-330-6740.

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City reopening plans

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1. How was the order of reopening facilities and services determined?

The City Council reviewed the plan for expanding public access to facilities and services April 27, 2021. The phased reopening plan takes place over 4-6 months and considers several significant factors:

Public and employee safety
Risk levels for various indoor activities
Community vaccination progress
Time and investment needed to safely prepare facilities and staff; competing demands on resources from additional facility projects
The city organization’s reduced operational capacity from budget and staffing cuts implemented due to the economic downturn

2. When will child care enrollment increase?

The city’s preschool and afterschool child care resumed in summer 2020, with some limitations due to health orders and safety guidance. Enrollment is expected to increase as state health restrictions ease. It is not known when this will happen, but we believe there will be changes before K-12 school resumes this fall.

3. Will the libraries have the same open hours as before the pandemic?: The two city library locations plan to reopen July 6 with approximately 30% fewer open hours than before the pandemic, due to budget and staffing cuts implemented during the economic downtown. Both libraries plan to reopen with sufficient staffing capacity for 40 hours over five days per week each (same hours at both locations), compared to the previous 59 hours over seven days per week at the Main Library and 55 hours over seven days per week at the Belle Haven Branch before the pandemic.

4. Where will senior services be provided?

The Menlo Park Senior Center’s services are planned to relocate to the Arrillaga Family Recreation Center effective June 7. Current services, including home delivery of boxed meals and wellness checks by telephone, will continue from the Arrillaga Family Recreation Center. Starting July 12, on-site senior meal services will begin at the Arrillaga Family Recreation Center and senior-only hours will begin at the Main Library to provide additional classroom and gathering spaces for seniors. Transportation will be provided for seniors via shuttle, just like before the pandemic.

5. When will gymnastics classes start again?: The City Council suspended gymnastics programming for fiscal year 2020-21 due to health and safety concerns, as well as the economic downturn. No firm date has yet been set for restarting the indoor gymnastics program. As we continue to monitor community vaccination progress, safely reopening of various facilities and services, including gymnastics, will be evaluated. Look for additional information and announcements in the weeks ahead.

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City-owned trees

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1. Does the City of Menlo Park have a regular tree maintenance schedule?: The City of Menlo Park maintains approximately 27,000 park and street trees. Due to the large number of trees maintained by the City, the emergency and most critical cases are scheduled first. Normally, street trees are pruned on a 5 year rotating schedule.

2. Can I remove the street tree in front of my house?: No, only the City can remove street trees. Only trees that are dead, diseased or have serious structural problems are approved for removal.

3. If there is a City tree that appears unhealthy or needs pruning, where do I call?: Call the Maintenance Division at 650-330-6780 and request a work order. City staff will inspect the tree and determine what needs to be done.

4. Does the City replace street trees that are removed?: Yes, the tree will be replaced by the City. If you would like to see a list of replacement species, please contact the Maintenance Division at 650-330-6780.

5. If the City is replacing a City tree who is responsible for watering the tree?: The homeowner is responsible for watering the tree and will receive instructions when the tree is planted.

6. The tree in front of my house was removed, but the stump is still there. When is the City going to remove it?: Due to the underground utility lines, the City has to notify Underground Service Alert before grinding the stump. They will then mark the stump to identify utilities in the area around it.

7. Could I request a tree to be planted in front of my house?: City Staff will need to visit and review the sidewalks easement and right of way in order to determine whether a tree can be planted. Please call the Maintenance Division at 650-330-6780.

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Construction and demolition

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1. Why does my demolition project have a seven day waiting period between the day that the demolition permit is issued and the date that demolition work can begin?: The waiting period is to encourage property owners and contractors to salvage materials from the job site. Salvaging is the controlled removal of reusable materials from C&D debris, for the purpose of donation or reuse.

2. Where can I find information on where to recycle construction debris?: A list of local Recycling Certification Institute (RCI) certified facilities is available online at greenhalosystems.com or recyclingcertification.org. The San Mateo County “Construction, Deconstruction, and Demolition Information” is also available in the City Hall lobby. Note: Only weight tags from Recycling Certification Institute (RCI) certified facilities are accepted by the City.

3. Do the locations suggested on the Green Halo System website or any City of Menlo Park documents provide a guarantee acceptable recycling facility will meet minimum diversion requirements?: No, the applicant must verify each facility’s reported recycling rates available at greenhalosystems.com or recyclingcertification.org.

4. A sub-contractor was used for the construction/demolition job. The contractor needs the original tags for tax purposes. How can I still receive recycling credit for the recycled material?: Only the images of the original tags need to be uploaded to the City of Menlo Park via Green Halo Systems (menlopark.wastetracking.com) to fulfill the Ordinance requirements. The original tags may be retained by the sub-contractor for tax purposes.

5. What are the weight tag requirements?

Weight tags accepted by the City of Menlo Park require the following:

Uploaded images must be of the original weight tags issued by Recycling Certification Institute (RCI) certified facility (greenhalosystems.com or recyclingcertification.org).
All weight tag images must be legible. The facility, tag number, weight, unit, and city of origin must all be readable.
Each weight tag must list Menlo Park as the city of origin.
The material weight with units must be listed on each tag.
Tags submitted for salvage and reuse must be included material type, usage, facility (if applicable) and weight.
A separate weight tags is required for each job site. To receive recycling credit, debris from separate project addresses cannot be delivered to the recycling facility in the same truck.
Weight tags can only be submitted once. The same weight tag cannot be submitted for multiple project addresses or for both the construction and demolition portions of a project at a single address.
Facility tags (and deposit request forms) must be submitted separately for each deposit (this includes construction and demolition portions of a project at a single address).
Recycling Certification Institute (RCI) certified facilities may not use material for alternative daily cover (ADC).

It is the responsibility of the requestor to obtain the proper documentation from the salvage or recycling facility. Check your weight tags before leaving the facility. If any information is incorrect ask the facility weight master to issue a revised weight tag with the correct information.

6. What is the deadline for submission of the deposit refund request form?

Demolition projects: The requestor must submit the required documentation within 60 days of completion of the demolition portion of the project.
Construction projects: The requestor must submit the required documentation before final inspection.

Deposits will be forfeited if the applicant does not submit the required forms and proper documentation within the timelines specified.

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Development projects environmental documents

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1. What is the California Environmental Quality Act (CEQA)?: The California Environmental Quality Act (commonly referred to as CEQA) was adopted in 1970 and is one of the foundational environmental laws in the State of California. CEQA applies to discretionary projects, such as zoning changes, variances, conditional use permits, and subdivision maps, proposed to be approved or carried out by the City that may result in a change in the environment. The environment means the physical conditions which exist in the area including land, air, water, minerals, flora and fauna, ambient noise and objects of historic or aesthetic significance. At its core, CEQA is an informational law. CEQA requires lead agencies, such as the City of Menlo Park, to carry out the law by analyzing potential environmental impacts of a proposed project and informing decision makers and the public of any potential environmental impacts of the proposed project and, where feasible, mitigating potential environmental impacts. Implementation of any feasible mitigations identified by the CEQA analysis would be the responsibility of the project sponsor (typically referred to as the applicant) and the lead agency would be responsible for monitoring and ensuring implementation.

2. What is the purpose of CEQA?

The purpose of CEQA and environmental review at any level is to:

Disclose to the public, interested agencies and decision makers the potential environmental impacts of a proposed project.
Enhance public participation in the environmental review process through scoping meetings, public notices, public review and comment periods, and public hearings.
Facilitate interagency coordination through notices of preparation, notices of availability, and State Clearinghouse review.
Minimize project impacts on the environment through development of project alternatives, mitigation measures, and mitigation monitoring during project implementation.
Publicly disclose the city’s decision-making process through findings and statements of overriding consideration (if significant and unavoidable impacts are identified and the project is approved).

3. What are the different levels of CEQA review?: The level of analysis required by CEQA is determined by the lead agency upon receipt of a proposed discretionary project. In some cases, the state has decided that no environmental review is necessary and a project is exempt from the environmental review process. There are two sources of exemptions. One source is the CEQA statute and these exemptions are referred to as “statutory exemptions.” Statutory exemptions include ministerial projects where no discretion is involved (e.g. building permit), residential infill projects meeting certain requirements, regional transportation improvement programs and housing needs allocation. The other source of exemption in the CEQA Guidelines, known as “categorical exemptions.” Categorical exemptions include classes of projects such as replacement or reconstruction of buildings and minor alterations to land that the state has determined not to have a significant effect on the environment. If a project is not exempt, then an initial study (IS) is typically prepared to determine the level of environmental review, which can be a negative declaration (ND), mitigated negative declaration (MND), or an environmental impact report (EIR). For some projects, a lead agency may determine that an EIR is required without the need to prepare an initial study.

4. How is the level of review determined?: Typically, an initial study (IS) prepared by the lead agency is used to determine whether the appropriate CEQA document is a negative declaration (ND), a mitigated negative declaration (MND) or an environmental impact report (EIR). A ND is appropriate where all of the potential environmental impacts are less than significant. A MND is appropriate where all potential environmental impacts can be mitigated to less than significant with the implementation of mitigation measures. An EIR or full environmental review is only required where the proposed project could result in a significant and unavoidable adverse impact.

5. Why is an EIR being prepared for projects in the Bayfront Area when the ConnectMenlo General Plan EIR considered the potential environmental impacts from the land use changes?: Because of a legal settlement agreement with the City of East Palo Alto regarding ConnectMenlo, currently some proposed projects that would require only a mitigated negative declaration (MND) are required to prepare an EIR focused on housing and transportation issues.

6. How can the community get involved in the CEQA process?: The CEQA process provides multiple opportunities for members of the public, interested agencies and City decision-making bodies including the Planning Commission and City Council to provide input on the scope of the analysis, the draft environmental documents and the final environmental documents. More details about the process is described in the FAQ question What are the steps in the EIR process?

7. What do the decision-makers do with the environmental document?: Environmental documents are used as an informational tool to disclose potential environmental impacts of a proposed project. As part of the development review process, the final decision-making body on the proposed project will make a decision to adopt a negative declaration (ND) or a mitigated negative declaration (MND) or certify an environmental impact report (EIR) as compliant with all CEQA requirements. If the CEQA analysis shows a significant and unavoidable impact(s), the decision-makers would need to make findings and a statement of overriding considerations that the specific economic, legal, social, technological or other benefits of the proposed project outweigh the significant and unavoidable impacts before a project can be approved; otherwise the city may deny the project based upon adverse environmental impacts.

8. What are the steps in the EIR process?

There are different steps and review timelines for a negative declaration (ND) or a mitigated negative declaration (MND), however, this discussion will focus on the environmental impact report (EIR) process. For a proposed project that requires an EIR the following steps are incorporated into the review process:

Notice of preparation (NOP) and EIR scoping period
- A NOP provides public notice of the lead agency’s decision to prepare an EIR for a proposed project.
- A NOP may be released with an initial study (IS) analyzing and potentially scoping out topic areas that have insignificant environmental impacts or that were adequately evaluated in a previous program level EIR (as in the case of the certified ConnectMenlo program level EIR) or it may be released without an IS if no topic areas are proposed to be scoped out or the EIR is not proposed to tier from a previously certified EIR.
- The NOP begins the 30-day EIR scoping period to solicit comments on the scope and content of the EIR, including on any topics that were scoped out based on the IS analysis.
- During the minimum 30-day scoping period, the city solicits and receives written comments and the Planning Commission holds an EIR scoping session to solicit verbal comments on the scope and contents of the EIR for the proposed project.
- The City will review and consider all comments in the preparation of the draft EIR.
Notice of Availability (NOA) and release of draft EIR (DEIR)
- After the EIR scoping period, the City prepares a DEIR that discloses the proposed project’s potential environmental impacts, identifies applicable mitigation measures, and evaluates project alternatives that could reduce potential environmental impacts.
- The public review period for a DEIR should not be less than 30 days nor longer than 60 days except in unusual circumstances. If the project qualifies as a regional project, the DEIR must be submitted to the State Clearinghouse and the public comment period is automatically extended from 30 to a minimum of 45 days.
- Potentially affected and interested parties upon request, are notified of the release of the DEIR. The City will also send notification to occupants and property owners within a minimum of 300 feet radius from the project site.
- The DEIR is made available on the City’s website. Hard copies are typically located at the City’s public libraries or may be checked out from the library.
- During the 45-day comment period, the Planning Commission holds a DEIR public hearing where members of the public are encouraged to provide comments on the DEIR.
- Public comments may be provided in writing via mail or email to the project planner or orally at the Planning Commission DEIR public hearing.
Final EIR (FEIR) certification
- Following the close of the DEIR comment period, the City will prepare a Response to Comments document generally referred to as the FEIR, which will include responses to all substantive comments received on the DEIR.
- The FEIR is circulated for a minimum of 10 days prior to any final action on a proposed project.
- The DEIR and FEIR will be considered by the final decision-making body (Planning Commission and/or City Council) in making the decision to certify the EIR as compliant with CEQA and in taking final action on the proposed project.
- Certification of the EIR would include adoption of a mitigation monitoring and reporting program (MMRP) requiring the project to implement any required mitigation measures and the City to monitor implementation.
- If the EIR identifies significant and unavoidable impacts from the proposed project, then the Planning Commission and/or City Council could only approve the project upon making a statement of overriding considerations (SOC) finding that the merits of the proposed project would outweigh the significant and unavoidable environmental impacts.
- The Planning Commission and/or City Council must certify the final EIR before approving any of the project entitlements. There is no requirement to approve a project for which an EIR has been certified as compliant with CEQA requirements.
Notice of determination (NOD)
- Upon certification of the EIR, the City will file a NOD with the San Mateo County Clerk’s office, the State Office of Planning and Research, and the State Clearinghouse.

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Discover & Go

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1. Who pays for Discover & Go?: Our participation in Discover and Go is being generously funded by the Friends of the Menlo Park Library.

2. How does Discover & Go work?: In order to make a reservation, you must have a valid Menlo Park Library card and be age 16 or older.
You can cancel a reservation only if you have not already printed the admission pass.
The pass is for use only by the person named and only on the date specified.
You can have up to 2 reservations at a time.
No photocopies are allowed. Valid ID is required.

3. What museums are available for reservation as part of Discover & Go?: You can see which museums and cultural destinations are available by logging in an clicking on "Venues" at the Discover & Go website.

4. Are you limited to a certain number of museum pass reservations for the year?: Most venues do not have an annual limit per library card number; however, some venues have placed a restriction on the number of times you can use a pass. You can find details by logging in and clicking on "Venues" at the Discover & Go website.

5. Can I cancel an active Discover & Go reservation?: Once a pass has been printed your reservation cannot be cancelled. But if you haven't printed it yet, you can cancel an unprinted pass by logging in and clicking on "Cancel Pass" at the Discover & Go website.

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District elections

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1. What qualifications are needed to run for a district council seat?: A candidate must be a registered voter of the City of Menlo Park and must reside in the district they are running for at the time nomination papers are issued to the candidate. (Government Code § 34882.)

2. After a councilmember is elected to a district seat, may the councilmember move out of the district?: If the councilmember moves out of the district, they must vacate their City Council seat. (Government Code § 34882.)

3. What are the Federal and California Voting Rights Acts?

The Federal Voting Rights Act (FVRA) was adopted in 1965 and is intended to protect the rights of all citizens to participate in the voting process. The CVRA was passed in the California State Legislature in 2001, based on the Legislature’s belief that minorities and other members of protected classes were being denied the opportunity to have representation of their choosing at the local level because of a number of issues associated with at-large elections. Upon a finding of a violation of the CVRA, the act requires that “the court shall implement appropriate remedies, including the imposition of district-based elections that are tailored to remedy the violation.” As such, the default remedy and the clearly identified remedy by the Legislature is district-based elections.

Read more about the FVRA, the CVRA and CVRA Safe Harbor information.

4. What are by-district elections?: A by-district election process means voters within a designated City Council electoral district elect one City Council member who must also reside in and be a registered voter of that district.

5. What are communities of interest?

A community of interest is a neighborhood or community that would benefit from being in the same district because of shared interest, view or characteristics. Possible community features or boundary definitions include:

School attendance areas
Natural neighborhood dividing lines such as roads, hills or highways
Areas around parks and other landmarks
City borders
Common issues, neighborhood activities or legislative/election concerns
Shared demographic characteristics, such as:
Similar levels of income, education or linguistic isolation;
Ancestry (not race or ethnicity)
Languages spoken at home
Percentage of immigrants
Single-family and multifamily housing units

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Downtown Parking

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1. What are the potential changes to the downtown parking program?: 1. Downtown public off-street Parking Plazas free parking time limits will extend from 2 hours to 3 hours. Plaza 4 will remain 2 hours.
2. Downtown 1 hour on-street parking spaces free parking time limits will extend to 90 minutes.

2. Where will these downtown parking program changes take effect?: See the Menlo Park Downtown Parking map for Plaza and on-street time limits.

3. When will these downtown parking program changes take effect?: The changes will be implemented as part of a 6-month pilot program that begins on January 4, 2016.

4. Why are these changes being recommended?: The City has received repeated remarks from Downtown patrons that their stays in Downtown typically exceed the current time limit restrictions. In response to these remarks, the City is implementing this 6-month pilot program in hopes of alleviating these issues.

5. Will there be any adjustments to the current pay parking option in parking plazas 1 and 5?: Downtown patrons will be offered 3 hours of free parking instead of 2. The current pay parking option and rate will remain unchanged after the free time limit.

6. Will there be any adjustments to the number of parking spaces?: No, the existing number of parking spaces will remain.

7. Will there be any adjustments to the parking enforcement periods?: No, the parking enforcement period will remain unchanged. Current enforcement periods are Monday to Friday, 9:00 a.m. to 6:00 p.m.

8. Will there be any adjustments to the temporary one-day or annual parking permits?: No, the current temporary one-day and annual parking permit program policies and procedures will remain unchanged for the upcoming year (2016). However, due to high continuous yearly demand, the current annual permit program will be evaluated in the upcoming year. Findings will be shared at a future Council meeting before any permanent changes are made. If you’d like to participate or provide feedback as part of this evaluation, please contact us at transportation@menlopark.org.

9. How would my parking experience be impacted by these changes?: Longer parking time limits are expected to generate more parking demand, as well as re-distribution of the existing parking demand. As part of the pilot program, studies will be conducted to evaluate whether parking spaces remain available for customers during the 6-month pilot program. Results will be shared at a future City Council meeting before any permanent changes are made. If you’d like to provide feedback as part of this evaluation, please contact us at transportation@menlopark.org.

10. Who should I contact for any concerns and/or questions?: Please contact the Transportation Division directly.

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El Camino Real / Downtown Specific Plan

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1. What is a specific plan?: A specific plan is a comprehensive, action-oriented set of rules for a specific geographic area. For Menlo Park, the El Camino Real / Downtown Specific Plan sets the direction for the heart of the city over the coming decades. It builds on the successful 2007-2008 Vision Plan process, which established twelve key goals. The Specific Plan defines what our community desires for its future by regulating land use and defining other aspects of possible future public and private development.

2. Why do we need a specific plan?

By having a specific plan, we as a community can control our future based on positive changes the community would like to see. Many of the previous zoning rules were several decades old, and didn't necessarily reflect community values or modern opportunities and challenges. The plan addresses long-standing concerns people have with the El Camino corridor - parking, blight, pedestrian access, traffic, and vacancies. It also addresses concerns people have with downtown - parking, pedestrian access, inviting community spaces, and increased vibrancy. At the same time, the plan maintains and enhances what we value most about these areas.

We want our future choices to include information about impacts (both positive and negative) so we can make informed decisions about the area as a whole, not as individual projects are proposed and we want to ensure public investment successfully leverages private investment and results in improved prosperity for the community overall. A specific plan helps achieve these important goals.

3. How has the community been involved in the process?

The plan included extensive opportunities for input in various formats including:

An email list of over 1,000 people who get regular updates
Booths at all the Downtown Block Parties
Eight citywide mail-outs to all residents and businesses in Menlo Park
Extensive sets of Planning Commission and City Council meetings
One-on-one interviews with downtown business owners and other important stakeholders
Regular Chamber of Commerce outreach
Seven workshops
Two community-wide surveys responded to by over 2,000 people
Two walking tours
And more!

The process has used detailed information to help people weigh alternatives and engage in dialogue with one another around the various choices.

4. How will development occur now that the Specific Plan has been approved?: The Specific Plan establishes regulations and guidelines for development in the overall area, but does not include detailed development plans. Individual property owners will still need to propose specific development, which is subject to appropriate review processes, in particular detailed Architectural Control review, which includes additional environmental review (such as traffic studies) as needed.

5. How does the Plan support the Farmer's Market and other important community activities?: One important goal from the Vision step was to increase vibrancy - the number of people enjoying the downtown shops and eateries. The plan includes new public spaces for festivals and gatherings, including an enhanced, park-like space for the Farmers Market. These elements are based on extensive community input about the importance of preserving Menlo Park's special public attractions.

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El Camino Real Corridor Study

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1. What is the El Camino Real Corridor Study?: The City of Menlo Park’s El Camino Real Corridor Study will review and recommend potential transportation and safety improvements to El Camino Real, making it safer and more efficient to move along and across El Camino for all modes of travel: pedestrians, bicycles, automobiles, and transit. The purpose of this study is to identify potential reconfiguration alternatives, and evaluate the feasibility and potential impacts (adverse and beneficial) of up to three of these alternatives to improve multi-modal transportation along the corridor. This study will consider possible modifications to allow for the addition of a bicycle lane or an additional through lane, for a total of three lanes in each direction between Sand Hill Road and Encinal Avenue. Impacts to traffic, active transportation, safety, parking and aesthetics will be addressed as part of the evaluation. In summary, within the limited right-of-way available, this study will assess safety, efficiency and convenience trade-offs between motorists and bicyclists on El Camino Real between Sand Hill Road and Encinal Avenue.

2. Why is the study being done?

In short, El Camino Real as it currently exists does not adequately serve the Menlo Park community’s need for safe and efficient multi-modal transportation and access to local destinations. This study will closely study existing conditions, evaluate alternatives, and recommend a solution. Community input will be sought and incorporated throughout the process.

El Camino Real is a key roadway connecting cities throughout the Peninsula, and it provides a key transportation route through downtown Menlo Park. El Camino Real serves many local businesses fronting and adjacent to the street, and is one of few north-south thoroughfares in the City, providing connections for residents to jobs and services in Palo Alto, Mountain View, Los Altos, Atherton, Redwood City, and beyond.

El Camino Real also divides the City, with the downtown business district on the west side and the Civic Center, recreation facilities and library on the east side, and the Menlo Park City School District schools straddling both sides. This orientation requires frequent crossings by Menlo Park residents on a daily basis, and represents a challenging situation for pedestrians, bicyclists, and motorists making short trips to local destinations.

The El Camino Real corridor and Downtown Menlo Park were recently re-envisioned through the City’s El Camino Real/Downtown Specific Plan (Specific Plan), adopted by the Menlo Park City Council in June 2012. The Specific Plan provides the framework for redevelopment of many underutilized parcels in the Plan Area, and encourages transit-oriented, mixed-use and infill development. Menlo Park also adopted a “Complete Streets” Policy in January 2013 to improve its commitment to a comprehensive, integrated transportation network that allows safe and convenient travel along and across streets for all users – including pedestrians, bicyclists, persons with disabilities, motorists, movers of commercial goods, users and operators of public transportation, seniors, children, youth, and families, emergency vehicles, and freight.

3. What issues have already been identified?: As the Specific Plan Area has begun to redevelop, the community, the Bicycle, Transportation and Planning Commissions, and City Council have raised concerns about the functionality of El Camino Real to serve multi-modal transportation users safely and efficiently. Key issues raised have included:

1. Occurrence of congested conditions and delay to motorists, transit vehicles, and emergency vehicles during peak commute hours;
2. Occurrence of a bottleneck for vehicular traffic in the northbound direction, where El Camino Real, Sand Hill Road, and Alma Street (six total lanes) feed traffic to El Camino Real, which drops from three to two lanes at Ravenswood Avenue-Menlo Avenue;
3. Ability to serve local traffic and connect local businesses, including provision of on-street parking;
4. Safety of motorists, bicyclists, and pedestrians traveling along and across El Camino Real;
5. Barriers to vehicles, bicycles, and pedestrians attempting to cross El Camino Real;
6. Prevalence of motorists making U-turns at Cambridge Avenue;
7. Comfort of bicyclists traveling on El Camino Real, and bicyclists’ need to access local destinations in the corridor; and
8. Designation of El Camino Real as a Class II bike lane/minimum Class III bike route facility in the Specific Plan.

4. How long will the process take?: The corridor planning process is anticipated to conclude in June 2015. Actual construction of roadway improvements would follow based on funding availability and other factors.

5. How can I get involved?: We are identifying improvements to El Camino Real in order to make it safer and more efficient for the Menlo Park community, so we want your input! The Corridor Study planning process includes many opportunities and ways to participate, such as public workshops; Bicycle, Transportation, and Planning Commission meetings; City Council meetings; a web survey; and more.

Please watch for details on upcoming events. You can also contact us directly with your thoughts and sign up for email updates on the project. We look forward to hearing your ideas on how to improve El Camino Real.

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Elections

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1. Who may register to vote?: You may register to vote if you are:
- A US citizen
- A resident of California
- At least 18 years of age on or before the next election
- Not in prison or on parole for a felony conviction
- Not declared mentally incompetent by court action

2. Which district am I in?: Use the Interactive District Map.

3. How do I register to vote?: By filling out a Voter Registration Form available at all Post Offices, city halls, most public libraries, Department of Motor Vehicles and most governmental agencies. You can fill out a registration form online at the
Secretary of State's website.

4. How can I find out if I am registered to vote?: You may call 650-312-5222 or check for yourself online at the
San Mateo County Elections Division website.

5. What if I have more questions?: You can find answers to many election related questions on the
San Mateo County Elections Division website.

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Electric vehicle (EV) chargers

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1. What is an EV charging space (EV space)?

EV charging spaces, or EV spaces, are parking spaces designated for the future installation of EV charging equipment (or Electric Vehicle Supply Equipment (EVSE)). Requirements for what needs to be provided with EV spaces vary depending on whether they are part of a residential or nonresidential development, and whether the project is new construction or a modification to an existing building. The table below provides a high-level overview of the differences. Please refer to the residential and nonresidential requirement handouts and the EV chargers webpage for details.

	Conduit and electrical panel space required?	Wiring required?	Minimum EV space dimensions*
New single-family residential and duplexes	Yes	No	n/a
New multifamily residential (3+ units)	Yes	Yes	9 ft. x 18 ft
New commercial (10,000 sq.ft. and up)	Yes	Yes	Same as non-EV, dependent on angle of approach
Commercial additions/alterations (10,000 sq.ft. and up)	Yes	No	Same as non-EV, dependent on angle of approach

*Please review the Parking Stall & Driveway Design Guidelines handout for additional information regarding minimum parking stall dimensions.

2. What is EVSE?: EVSE is Electric Vehicle Supply Equipment. It includes the listed raceway (conduit) leading to the charger from the electrical panel, wiring, and charging equipment (EV chargers).

3. When are EV chargers required?: The requirement for EV charger installations in EV spaces varies for residential and nonresidential developments, and also for new construction and additions or alterations to existing buildings. Please see the tables in the handouts at the following links for residential [link] and nonresidential [link] requirements. Developments may voluntarily install EV chargers. However, they still need to comply with all applicable Zoning Ordinance regulations and Building Code requirements.

4. Where are EV Chargers allowed?: EV chargers are allowed within most existing parking spaces, provided the minimum stall dimensions are maintained. EV chargers should be installed within the EV spaces. Accessibility requirements apply to voluntary and required EV charger installations, and accessible EV charging spaces must be connected to an accessible path of travel. Please refer to the appropriate accessibility requirements (Chapter 11A or 11B) to confirm that the proposed accessible EV spaces will comply.

5. Are EV spaces counted as parking spaces?: Yes. EV spaces are counted as parking spaces for the purposes of meeting the parking requirement. When converting parking spaces into EV spaces for multi-family residential and commercial developments, the first EV space is required to be a van accessible EV space. Please review the accessibility requirements appropriate for the proposed development to confirm the type and number of accessible EV spaces that are required for your project. The proposed location of the accessible EV spaces should be designed to reduce the number of spaces lost in order to comply with accessibility requirements (e.g., expanded stall width, depth, loading areas, path of travel, etc.). However, loss of parking due to compliance with accessibility requirements for accessible EV stalls could be allowed and the resulting onsite parking would not be considered substandard if it no longer meets the number of parking spaces required for the development.

6. Can I convert my accessible parking spaces into accessible EV spaces?: Accessible parking spaces for non-EVs can be converted into accessible EV spaces, but the required number of non-EV accessible stalls will need to be maintained. Accessible EV spaces do not count toward the required number of accessible parking spaces.

7. What permits are needed?: In all cases, building permits are required prior to any construction involving the installation of an EV charger or supporting infrastructure (e.g., conduit, electrical panels, etc.). Larger development projects may require Planning Commission or City Council review prior to obtaining entitlements. Please contact the Planning Division at 650-330-6702 if you have questions regarding EV requirements for a discretionary project.

8. What information needs to be provided for building permit applications for new EV chargers?

Staff will need to review information regarding the existing and proposed parking conditions, including compliance with accessibility requirements and the Transportation Division’s Parking Stall and Driveway Guidelines. Applicants looking to install EV chargers for single-family and two-home residential developments should refer to the Building Division’s handout regarding One-and-Two-Family-Residential-Electric-Vehicle-EV-Charger-Guidelines for items to include with single-family residential building permit applications.

Generally speaking, the following will need to be provided for review of the building permits for EV chargers:

Building permit application
Data sheet
Electrical load calculations to substantiate the design of the electrical system, including the rating of equipment and any on-site distribution transformers, and demonstrate sufficient capacity to charge the required EV at its full rated amperage
Three sets of full size (24”x36”) construction drawings
1. Plans should include:
  1. A parking summary table listing the number of existing and proposed:
  2. Parking stalls
  3. Accessible parking spaces
  4. EV charging stations (i.e. EV spaces with chargers)
  5. EV spaces
  6. Accessible EV parking spaces
2. A site map clearly indicating the location of the proposed EV spaces and chargers with dimensions of the:
  1. Stall width
  2. Stall depth
  3. Drive aisle/back up distance
  4. EVSE location
3. Information regarding the type and location of the vehicle supply equipment (EVSE)

9. What fees are associated with EV chargers?: The exact amount of fees varies depending on the specifics of the proposal. Please contact the Building Division at (650) 330-6704 for additional information or a project-specific fee quote.

10. Where are the requirements located?: The requirements are amendments to the CALGreen Building Standards Code, Chapter 12.18 of the Menlo Park Municipal Code. Clarifications on zoning implementation can be found in the off-street parking section of the Zoning Ordinance, section 16.72.010. The residential and nonresidential EV charging requirement handouts and other information can be found on the EV Charger webpage.

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Electric vehicles

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1. Can I afford an electric vehicle?

The sales price of a new electric vehicle (EVs) are trending downward. Overall, the total cost of EV ownership can be lower than comparable gasoline cars. Electric vehicles can also be affordably leased. Instead of being stopped by the initial price, consider these additional cost factors:

Cheaper to fuel
- According to US Department of Energy, charging a vehicle with electricity costs the equivalent of less than $2 per gallon of gasoline
- Peninsula Clean Energy offers special rates for EV owners for at-home charging.
Lower maintenance costs
- EVs does not have oil, filters, belts, etc. to change.
Available EV tax credits and rebates
- Federal tax credit of up to $7,500 for new EV purchases
- California Air Resources Board's California Clean Fuel Reward offers a rebate of up to $1,500 for new EVs at participating automotive retailers
- California Clean Vehicle Rebate Program offers a rebate of up to $7,000 for the purchase or lease of new, eligible EVs
- Peninsula Clean Energy Used EV Rebate Program offers a rebate of up to $4,000 for used EVs for income-qualifying residents
- For more information on incentives available to Menlo Park residents check out Peninsula Clean Energy's Electric Vehicle homepage.
Increase number of used EVs coming to market
- As new EV models are more readily available, used EVs are cheaper and may still have years of useful life
- Executive Order N-79-2020 sets a state goal of banning the sale of new gas cars by 2035

2. Can an electric vehicle meet my driving and/or hauling needs?

Yes, did you know the average American drives less than 40 miles a day? Most electric vehicles have a driving range of over 100 miles.

Electric sport utility vehicles and trucks with high towing capacity are also coming soon. For example:

Ford Motors electric F-150 is set to enter production mid-2022
General Motors Hummer EV SUT is scheduled to be in showrooms at the end of 2021
Lordstown Endurance will start rolling off the assembly line in fall 2021
Rivian R1Tand R1S deliveries will start in summer 2021
Tesla CyberTruck is expected to enter production in late 2021

Check out Electric For All to explore and compare new EV models.

3. I live in an apartment complex that does not have any EV chargers. If I buy an electric vehicle, how can I charge it?

There are public, Level 2 charging stations in Menlo Park available for your use. Prices and availability may vary so make sure to check the station before heading out for a charge. Driving outside of Menlo Park? Check out this U.S. Department of Energy map to locate public charging stations nationwide.

In addition, under the current California Civil Code Section 4745 state law, tenants have the right to add EV charging infrastructure (including a standard household plug) at their rental property at their expense. As a tenant, knowing your rights and responsibilities puts you in the driver’s seat. You may can exercise your right to install an EV charging station in your parking space by submitting a written request to your landlord. The request should include:

Your plans for installation, use, maintenance, and removal of the charging station and related infrastructure;
The identification of a responsible party for compliance with state requirements and guidelines;
Requirements for insurance* for property damage and personal injury;
Complete financial analysis and scope of work for the charging station’s installation and infrastructure, supplied by you to your landlord; and
A statement of your understanding that it is your obligation to pay all costs of installation, electrical usage associated with charging station, maintenance, and repair costs.

*Your landlord cannot require you to pay for insurance if both of the following conditions apply:

You must purchase a certified EV charging station; and
The EV charging station must be installed by a licensed electrician.

NOTE: If you do not meet these two conditions, your landlord may pass along the cost of insurance to you. However, the law states that “the amount of insurance required may not exceed 10 times the annual rent charged.”

4. The new electric vehicles are nice, but the selection seems limited to compact cars. Are there different types (SUV, trucks, luxury, vans, sports cars, etc.) of electric vehicles to serve my needs?

Yes, the electric vehicle market is evolving rapidly! In addition to all-electric start-ups (Lordstown, Rivian, Tesla, etc.), major auto manufacturers are transitioning to electric vehicles. For example:

Ford Motors vowed to phase out all its gas vehicles in Europe by 2030.
- Deliveries of the Mustang Mach-E SUV began late 2020
- E-Transit commercial van will hit market in late 2021
- Electric F-150 truck will be available in mid-2022
General Motors intends to sell all zero emissions vehicles by 2035.
- Chevrolet Bolt utility vehicle, Hummer truck, and Cadillac Lyriq SUV are due in showrooms in 2021
- Chevrolet electric pickup truck will go into production by 2025
Volvo has committed to making only EVs by 2030.
- XC40 Recharge compact SUV was released in 2020

Check out Electric For All to explore and compare new EV models.

5. Will an increase in EV ownership overwhelm the electric grid?

Not in the foreseeable future. A recent National Renewable Energy Lab study concludes our current electric grid can meet the Level 1 charging demands of up to 25 percent of cars on the road becoming electric. Of the 250 million cars, SUVs, vans, and pickup trucks on the US roads today, fewer than 1% of them are currently electric. Therefore, there is still time for grid improvements to meet the needs of EV charging as more consumers drive EVs. We could also reduce the load on the electricity grid by improving the way EV owners charge their vehicles. For example:

Time-of-use pricing
- Did you know the cost of electricity is constantly changing? The more people using electricity at a given time, the higher the price is and vice versa. Time-of-use pricing sends price signals to EV owners to better manage demand on the grid. For more information, visit PG&E.
Smart grid technology
- Instead of using price signals to motivate EV owners, charging stations and utilities could coordinate the charging activity of multiple EV chargers and alleviate demand to the grid.
Bidirectional charging technology
- Ways to convert your EV to a backup battery are currently being explored. Charge your car when demand is low (best done overnight) or when production is high (when solar panels produce excess) to store electricity in the car batter and use it to power your house when grid demand is high.

Keep in mind, the electrical grid can handle more EVs if not everyone is charging at once.

6. How do greenhouse gas emissions compare between manufacturing gasoline vehicles and all-electric ones?

Manufacturing gasoline and electric vehicles (EVs) are similar except EVs have an additional battery component. The greenhouse gas emissions from the production (manufacturing) and operation (driving) of an electric vehicle are more than 50% lower more than of a comparable gasoline vehicle. In other words, the lifecycle of an electric vehicle emits less greenhouse gas than of a gasoline vehicle.

Additionally, most EV batteries last beyond the life of the vehicle and can find second life as battery storage. When EV batteries degrade enough to be unsuitable for cars, they are repurposed to store electricity for either refrigeration or powering EV charging stations. After that, batteries can be recycled to harvest raw materials.

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eMagazines

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1. How do I use the library’s Zinio service?: Refer to the library's web site for instructions on how to get started.

2. Flash Player doesn't work on my iPad/iPhone. How do I view magazines?: Install the free Zinio app from the Apple App Store. The app is only for viewing magazines. You must return to the library's eMagazine collection page to check out more issues.

3. How do I return a magazine?: At the top right of your screen, click My Collection (if using a browser) or tap Edit (if using the Zinio for Libraries app). Magazines you have checked out will be displayed. Click the trash can icon or tap the X below each issue you want to remove.

4. How do I add additional magazines from the library's collection to my Zinio account?: If you were recently at the library's eMagazine collection page, it may still be open in another browser tab or window. If not, click the link above to open that page. If using the Zinio for Libraries app, tap Checkout Magazines.

5. How do I know when a new magazine issue is available?: Go to the library's eMagazine collection page and log in. At the top right next to your name, click the dropdown menu box and choose My Preferences. Click the + sign next to a title, and you will be notified when a new issue is available. Click Update when finished.

6. I am receiving emails from Zinio with special promotions and offers. How do I stop receiving these emails?

There are three ways to do this:
1. When you first create a user account on Zinio.com, you are asked to set up email permissions as part of that process. If you leave all of the ‘boxes’ unchecked, you will not receive promotional emails.

2. You may change your email permissions anytime by clicking in the “Account Settings” tab on your Zinio account page, then on the “Email Preferences” link and checking or unchecking the boxes.

3. At the bottom of every email is an “Update Contact Preferences” link that you can use to change your email preferences.

7. What do I do when I get an error message saying 'could not connect to server'?: Log out of Zinio and the library's magazine collection and close your browser. Open a new browser window and go directly to Zinio.com and sign in. Then go to the library's eMagazine collection page and sign in again.

8. I already have a Zinio account. Can I use the same account to access the library's magazine collection?: Yes! However, make sure that you use the same email address and password when registering for access to the library's magazine collection that you use with your Zinio account.

9. Why are some magazines not in the library's magazine collection or in Zinio itself?: The library must subscribe to individual magazines, which have various subscription prices, so not all Zinio magazines are purchased by the library. Additionally, some magazine publishers do not allow Zinio to offer their titles for sale and do not allow libraries to make these available through Zinio.

10. Can I purchase magazines that are not in the library's magazine collection?: Yes. Sign into your Zinio account and click on the Zinio logo in the upper left corner. Choose Shop and select a magazine. You will be asked for financial information. Be sure to check the library's magazine collection before purchasing to see if you have access for free through Menlo Park Library.

11. If I choose to purchase a title the library does not offer, is it added to the library's magazine collection? Does the library make any money off of this?: No. When you purchase a title, it is available to you only for personal use, and it is not added to the library's magazine collection. The library does not make any money off of these private collections.

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Employee emergency preparedness

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1. What does being a disaster service worker mean?

California Government Code Section 3100-3109 states (in part) in protection of its citizens and resources, all public employees are hereby declared to be disaster service workers

After an emergency, you may be asked to continue your regular duties, report to an emergency operations center or support various response and recovery efforts. Some tasks may include supporting an emergency hotline, setting up or staffing a shelter or donation center, staffing barricades or administrative duties. If you cannot make it to your normal place of work, you may be asked to report to a local site as a disaster service worker.

As a disaster service worker, it is your responsibility to make sure you and your family are prepared for an emergency. Please assure you have a plan and supplies in place.

Emergency work may not be during your normal work hours or at your normal work location.

2. What are my main responsibilities relating to disasters and emergencies?: Make and practice a personal/family emergency plan. Be prepared at work and home. Know your role in the city’s emergency response plan as a disaster service worker, emergency operations center staff or front line response. Know local emergency procedures. Assure you are informed by signing up for SMCAlert and following official city social media sites.

3. What can I do to make my neighborhood safer?: Organize, communicate and plan! Consider organizing a GET Ready training for your HOA or neighborhood group. Consider joining your local Community Emergency Response Team (CERT). Know who around you may need extra assistance during an emergency and who may have a safe place to be. Talk with your neighbors about your concerns. Develop a meeting place or sign system so you can help account for each other and get help to those that need it.

4. If I need to stay at work during an emergency, how will I know my family is safe?: Develop a family emergency communication plan. Text messaging will often succeed when voice calls cannot. Identify an out of area contact that everyone can contact when needed. Know your child’s care facility or school’s emergency and reunification plan.

5. What are my main responsibilities relating to disasters and emergencies?: Make and practice a personal/family emergency plan. Have a go-bag at work and at home. Assure you have an emergency kit at home. Know your role in the City’s emergency response plan whether you will serve as a disaster service worker, emergency operations center staff or field responder. Know local emergency procedures. Be signed up to receive emergency alerts.

6. How do I update my emergency contact information?: To update your emergency contact information, please contact the Human Resources Division.

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Facebook Campus Expansion

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1. What is the status of Terms 7.1.6 and 7.1.7 (Chilco Street Frontage Improvements)?: The Chilco Street Frontage Improvements were anticipated to be constructed in phases. Phases 3a and 3b have been combined with Phase 4a, Phase 5, and Phase 6. These phases were anticipated to be completed by early April 2020; however, the temporary ban on construction activities beginning in March 2020 during the shelter in place order delayed the completion date. The only portion of these phases outstanding is the planting/irrigation, and this work has resumed now and these improvements will be completed concurrent with initial occupancy of Building 22. For reference, Phases 3a and 3b were originally required to be completed prior to Occupancy of Building 21. Design modifications and coordination with SamTrans across the Dumbarton Corridor have extended the timeline of the project. Facebook has been working with the City to complete these improvements by combining these with Phases 5 and 6. These improvements will also be finished prior to occupancy of Building 22. Phase 4b is currently under review by City staff and anticipated to be completed by August 2021. Facebook has worked to accommodate modifications to project phasing and design with the City. While Phase 4b will not be constructed prior to occupancy of Building 22, all other phases are anticipated to be complete prior to occupancy of Building 22.

2. What is the status of Term 8.1.1 (Housing Inventory and Local Supply Study)?

The housing inventory and supply study is now available for review. The purpose of the study as identified in the development agreement was to provide a framework for future, fact-based actions and policymaking related to long-term housing solutions in the Belle Haven neighborhood and East Palo Alto. The development agreement anticipated that the study would assess the conditions, occupancy, and resident profiles of residents living in the immediate vicinity of the project site, including but not limited to the Belle Haven neighborhood, the Fair Oaks neighborhood (located in unincorporated San Mateo County), and the City of East Palo Alto.

The study is intended to establish a baseline understanding of the housing conditions, facilitate the development of an informed regional housing strategy, and develop recommendations to support the preservation of affordable and workforce housing. The study provides community profiles for each of the three communities (Belle Haven, North Fair Oaks, and East Palo Alto) and outlines real estate patterns within each community. The study outlines recommended actions for housing unit production and preservation, as well as tenant protections. The study also identifies the need to monitor conditions over time and for large employers, such as Facebook, to consider how a company’s internal policies can affect housing conditions in the vicinity and educate employees. The UC Berkeley team presented the findings of the Study at the August 11, 2020 City Council meeting.

3. What is the status of Term 8.1.2 (Housing Innovation Fund)?

The housing innovation fund is intended to build off the Housing Inventory and Local Supply Study (Term 8.1.1), providing the resources to implement near-term actions recommended by the study and therefore, is intended to be initiated immediately following the completion of the study. City staff and Facebook have begun discussing the approach to the housing innovation fund; however, at this time the housing innovation fund has not been initiated beyond preliminary discussions with City staff on the framework for the housing innovation fund. It is anticipated that in early September, following UC Berkeley’s presentation to the City Council regarding the study, Facebook will formally create the housing innovation fund and begin the process of determining which near term actions to fund.

In the development agreement, Facebook agreed to commit $1,500,000 to establish the housing innovation fund and provide funding for near term implementation actions based upon findings from the Study. The fund would be overseen by an advisory group convened to provide oversight that would include Facebook representatives, local elected officials, and members of local community organizations. The advisory group would be comprised of eight members, including at least one member selected by the city manager of Menlo Park and one member selected by the city manager of East Palo Alto. The remaining six members would be selected by Facebook at its discretion. More information on the status of the housing innovation fund will be provided when available.

4. What is the status of Term 9.1.5 (Public Open Space; Multi-Use Bridge Facility; and Public Access)?

The development agreement identifies that the publicly accessible open space would be provided in two phases: an interim public open space and a final public open space. Per the development agreement and conditional development permit (CDP), the interim park is required to be completed prior to occupancy of Building 22 and the final park would be completed after TE Connectivity vacates Building 305. TE Connectivity vacated the site earlier than anticipated (December 2019) and Facebook requested flexibility to construct the publicly accessible open space in one phase. The proposal would result in the construction of the final public open space earlier than anticipated by the CDP and development agreement (but would not include an interim publicly accessible open space prior to occupancy of Building 22). The CDP and development agreement, approved by the City Council, allow for staff level modifications if the proposed modification is substantially consistent with the approved project and the terms of the CDP and development agreement. City staff determined that provision of the final open space without an interim phase achieves compliance with the requirements. In order to construct the final phase sooner, Facebook plans to begin construction on the entire public open space concurrent with the granting of occupancy of Building 22. Staff has evaluated the proposal submitted by Facebook and the information provided and determined that the earlier delivery of the entire publicly accessible open space would be more beneficial than completing the interim publicly accessible open space and then shortly thereafter closing off the space to demolish Building 305 and construct the final publicly accessible open space.

The timing for the delivery of the bicycle and pedestrian bridge over Bayfront Expressway was impacted because Facebook was delayed in obtaining PG&E approval of an easement for the bridge foundation within its easement due to PG&E’s bankruptcy filing in early 2019. Facebook has worked with PG&E and California Public Utilities Commission (CPUC) to obtain approval of the easement. The development agreement includes an automatic extension for the delivery of the bridge due to situations outside the control of Facebook, such as this situation. Access to the bicycle and pedestrian bridge would be through the publicly accessible open space. Due to these factors, staff believes that the modification to the timing for the delivery of the publicly accessible open space is warranted and believes that Facebook has made a good faith effort to comply with the bicycle and pedestrian bridge and public open space requirements.

As of August 2020, Facebook obtained CPUC approval of the easement and a formal agreement with PG&E. Bridge construction is anticipated to begin by the end of August 2020. The bridge construction is expected to take approximately 18 months.

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Flood Insurance

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1. FEMA is asking my insurance agent for documentation regarding my flood zone. Why and how do I respond?: The City’s flood maps were last updated on October 16, 2012. Whenever they are updated, the National Flood Insurance Program must verify the flood zone for each insurance policy prior to its annual renewal date. The cost of the insurance policy is determined by the flood zone where the home is located and the height of the home above a set elevation.
The City’s Floodplain Manager can provide the needed documentation to your insurance agent. Email a copy of the letter you received from the NFIP or FEMA to WJLoy@menlopark.org, or call 650-330-6740.

2. Why do I have to pay flood insurance if my property has never been flooded?

Because your property is included on a map that shows it is at risk of flooding. Homes in flood zones that have been paid for with federally-backed mortgages are required to carry flood insurance

In the early 1970s the City of Menlo Park followed FEMAs procedure to develop a map showing where floods were most likely to occur. The maps were based on historic records of rainfall, tides and volume of water flowing down local creeks. The maps have been updated five times since then and are due to be updated again in 2017.

The National Flood Insurance Program, through your homeowners’ insurance company, uses these maps to decide who needs flood insurance and how much it should cost.

3. How can I reduce the cost of my flood insurance?: If your home is built high enough you can ask FEMA to remove it from the flood zone. Or if your home qualifies, you can get a lower insurance rate by “grandfathering in.”

4. How can I get my property out of the flood zone?: If your house is built high enough you can apply to FEMA for a Letter of Map Amendment (LOMA). A licensed surveyor must sign and stamp part of the application. For more information visit www.fema.gov. Search for “apply for LOMA.” FEMA is likely to grant a LOMA if the lowest adjacent ground elevation next to your house is at or above BFE.

5. What is a Base Flood?: This is a flood having a 1% chance of occurring or being exceeded in any given year (formerly referred to as the 100-year flood).

6. What is the Base Flood Elevation (BFE)?: The Base Flood Elevation (BFE) is the height of the water, in feet above sea level that has a 1% chance of occurring or being exceeded in any given year. The BFEs are shown on the Flood Insurance Rate Maps (FIRMs) and are used to determine the cost of flood insurance.

7. Does my home qualify for a grandfather flood insurance policy?: If the following conditions are met, a home may qualify for flood insurance based on lower rates:
a. You moved into your home and purchased your flood insurance policy before April 4, 1999
b. Before April 4, 1999 your lot was not in a special flood hazard area. After April 4, 1999 your lot was inside a special flood hazard area.
c. You have carried flood insurance continuously since you first obtained it.

8. What is a Special Flood Hazard Area (SFHA)?

The SFHA is defined as an area of land that would be inundated by a flood having a 1% chance of occurring or being exceeded in any given year (formerly referred to as the 100-year flood). The 1% standard was chosen by FEMA to determine flood risk and flood insurance rates.

There are several categories of SFHA. They include A, AE, AO, A99, V and VE. Each has a different flood insurance cost associated with it.

Homes in SFHAs that have been paid for with federally-backed mortgages are required to carry flood insurance.

9. Will FEMA grant a LOMA for a detached garage if the garage floor is below the BFE but the building is wet-flood proofed?: No. A building will only be removed from the flood zone if the floor and lowest adjacent grade are at or above the BFE.

10. Where can I obtain a copy of the Flood Insurance Rate Map (FIRM)?: FIRMs are in digital format on the FEMA website at www.fema.gov. Search for “How to Find Your Flood Map.”

11. Who do I call if I have more questions about flood insurance?: Call your local insurance agent.
Or call the National Flood Insurance Hotline at 1-800-427-4661
Or visit www.fema.gov/nfip.

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Garbage and recycling

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1. How can I find out my waste collection, recycling, and/or organics service day?: Recology of San Mateo County can inform you of your waste collection, recycling, and/or organics service days by calling 650-595-3900 or visit Recology's website.

2. Who can I call for waste collection service changes or questions about my bill?: Recology of San Mateo County can answer billing questions at 650-595-3900.

3. How can I recycle hazardous wastes such as oil, antifreeze, pesticides, computer monitors, sharps, fluorescent tubes, and bulbs?: Residents of San Mateo County can recycle their household hazardous waste with the San Mateo County Environmental Health Household Hazardous Waste program. To set up an appointment, please visit SMCHealth website or call 650-595-3900.

4. How do I recycle organics properly? I am not used to placing food scraps out for recycling.: The organics recycling cart is simply a large compost container. Place your food scraps in the bin with yard trimmings for weekly pick-up. Common household items that can be placed in the bin include coffee grounds, breads, pasta, eggshells, fruit, meat, pizza boxes, and wine corks. For additional information on how to compost, please visit the Recycling, Compost & Garbage Page.

5. Are plastic bags acceptable in organics containers?: Compostable bags certified by the Biodegradable Products Institute (BPI) are acceptable in the organics program. For detailed information on these bags, please visit the South Bayside Waste Management Authority's website.

6. I am doing construction / remodeling on my property. Do I need to obtain a debris box from Recology?: Debris from construction, demolition, or remodel of a building is not included in the Franchise Agreement between the City of Menlo Park and Recology. This means that any company can be used for construction, demolition, or remodeling projects. If a project requires a deposit because of the Construction and Demolition Ordinance, be certain that recycling tags show Menlo Park as the City of Origin and that recycling requirements are met.

7. What is the proper way to dispose of prescription medication?: Prescription drugs should not be placed in the trash. The City of Menlo Park offers a free, safe, and convenient location for residents to dispose of unwanted or expired medication. A secured drop box is located in the Police lobby at 701 Laurel St. Drop-offs can be made during regular business hours.

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Heritage Trees

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1. How do I measure a tree that has multiple trunks?

Multi-trunk trees, also known as multi-stemmed trees, with a union above the existing grade is measured by the following steps:

Measure the diameter of each trunk at 4.5 feet in height above the ground
Add the diameter measure measurement of each trunk and use the sum to determine trunk diameter.

Multi-stemmed trees with a union occurring below the existing grade shall be considered individual trees and diameter measurements will be taken for each individual stem to determine trunk diameter – independent of the other stem diameters.

2. How much of a heritage tree can I prune without a permit?: Up to one fourth of canopy and/or roots.

3. Where could I get an application to remove or heavily prune a heritage tree?

Permit applicants may submit applications online through the City’s online permit portal. Please register for an account by creating a username and password. Under the "Public Works" tab, select "Create an application." After reviewing conditions and terms, the heritage tree application can be found under "Select a Record Type" in under smaller font "Public Works" tab. Select "Heritage Tree Permit" and continue application.
City website under "Related Documents" on the right side. Please note paper applications are no longer accepted.

4. What do I need to submit to the City for a permit application to remove or heavily prune a Heritage tree?

Completed application form
Payment (check for fee)
Completed certified arborist form
Replacement tree plan, which may be either a written statement or landscape plan to state the tree replacement species, container size, planting location, and in lieu fee payment (if applicable)

5. Is there a fee for the permit?: Please refer to the City of Menlo Park Master Fee Schedule for current permit fees.

6. Do I need a permit to remove a dead heritage tree?: Yes, but there is no fee. An arborist report is not required if the application is submitted with pictures to show evidence the heritage tree is dead.

7. What is required for heritage trees related to development applications?

In addition to the heritage tree permit application, the applicant must submit a complete arborist report which must be written by a consulting arborist from the City-approved list. A complete arborist report includes:

An arborist report may, but not limited to include, tree inventory table, the tree appraisal value of each heritage tree
A tree protection and mitigation guidelines to disclose the tree protection fencing requirements and other details
A tree plan/site map to include a replacement tree plan
Any other support documentations, such as diagrams or pictures.

8. Could the city arborist come out and take a look at my tree before I apply for a permit?: No. The arborist will evaluate your tree after the application has been submitted. Exception: if the tree is a street tree, the City takes responsibility for the removal.

9. Can the City recommend a certified arborist?: The City will provide an approved list of qualified consulting arborists, which will be available in July. Permit applications are required to be accompanied by an arborist report prepared by one of those approved arborists. The only exception is under Criterion 1 (the heritage tree is dead) if the application is submitted with pictures, then when no arborist report is required.

10. On what basis does the city arborist approve a permit?

The decision making criteria described in Menlo Park Municipal Section 13.24.050(a) are closely tied to industry standards and require the provision of evidence to demonstrate a heritage tree is: dead, dying or poses a significant risk, significantly restricts reasonable economic enjoyment of the property, or interferes with utilities.

Decision making criteria	Description
Criterion 1: Death	The heritage tree is dead.
Criterion 2: Tree risk rating	The condition of heritage tree poses a high or extreme risk rating under the International Society of Arboriculture Best Management Practices.
Criterion 3: Tree health rating	The heritage tree is (a) dying or has a severe disease, pest infestation, intolerance to adverse site conditions, or (b) likely to die within a year.
Criterion 4: Species	The heritage tree has been designated as invasive or low species desirability.
Criterion 5: Development	The heritage tree interferes with (a) proposed development, repair, alteration, or improvement of a site or (b) the heritage tree is causing/contributing to structural damage to a habitable building. There is no financially feasible and reasonable design alternative that would permit preservation of the heritage tree.
Criterion 6: Utility Inference	The removal is requested by a utility, public transportation agency, or other governmental agency due to a health or safety risk resulting from the heritage tree’s interference with existing or planned public infrastructure. There is no financially feasible and reasonable design alternative that would permit preservation of the heritage tree.

11. How do I find the status of my permit application?

Go to the City's online permit portal .
Towards the end of the webpage under Public Works, click "Search Application."
Under General Search, find the Record Type section and select "Heritage Tree Permit."

12. Can I appeal the decision?

Who can appeal is dependent on how the city arborist makes his decision and the appeal period is 15 days after the decision date.

If the decision is based on Criterion 1, 2, 3, or 4, only the permit applicant may appeal.
If the decision is based on Criterion 5 or 6, any community member (residents, property owners, permit applicants) may appeal.

Please refer to the heritage tree ordinance for more details on the decision making criteria or the City website and refer to the Master Fee Schedule for the appeal fee.

13. Do I have to plant a replacement tree?

The overall goal of the Heritage Tree Ordinance’s replacement requirement is to ensure continued canopy cover is maintained or increased. Ideally, the replacement tree(s) should replace the removed canopy cover in a period of approximately 15 to 20 years.

The City provides a list of recommended trees in the administrative guidelines, but here are other options:

Visit Cal Poly’s SelecTree webpage to help select a replacement tree and fill in at least these characteristics:
- Mature height must be greater or equal to 35 feet; and
- Select the “California Native” option
Confirm on UC Davis’s Water Use Classification of Landscape Species webpage that the selected replacement tree’s water usage is either very low, low, or moderate/medium.
Confirm the selected tree has an overall desirability of 4 or less as defined in the Western Chapter International Society of Arboriculture: Species Classification and Group Assignment, 2004, or the most current edition. Your project arborist may have a copy of the book.

14. What if I don’t have any space on my property to replant a tree that has been approved for removal?: Applicants must submit a written statement to explain why they are unable to meet the tree replacement requirement. The city arborist may have to inspect the property and determine whether there is space for the replacement tree. If the written statement is approved, applicants may pay an in lieu fee. For development-related removals, the in lieu fee will be the appraised value of the heritage trees. For non-development projects, the in lieu fee is based on the monetary value of the replacement tree, which correlates with the size of the heritage tree truck diameter. For more information, please review the administrative guidelines.

15. Is there a public platform to track permit applications, pending appeals, and proposed tree replacements?: To the extent permitted by law, the City shall make publicly available all heritage tree permit removal and pruning applications, replacement tree requirements and appeals. Applicants shall submit pictures of the replacement trees once they has be planted in the ground.

16. What are tree appraisals and why are they required?: For development projects, the appraised value (calculated by City-approved certified arborist) of all heritage trees on site shall be submitted with the arborist report prior to the issuance of any building permit. The tree replacement and trunk formula are common tree appraisal methodologies as described in the most recent edition of the Guide for Plant Appraisal. The appraised values will be used to evaluate the value of replacement trees and any potential violation fees.

17. Will notices be required for decisions made under Criterion 1, 2, 3, or 4?: A notice of removal posting is not required and nearby property owners will not be noticed. This is because only the permit applicant may appeal the decision.

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Housing Element Update

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1. What is a Housing Element?

A Housing Element is how local jurisdictions plan to meet the housing needs of everyone in the community. At its core, a Housing Element is an opportunity to have a community conversation about how to address local housing challenges and find solutions. The Housing Element is one important part of a city or county’s General Plan, which serves as the blueprint for how a city or county will grow and address changing needs for development. Every eight years, every city, town and county must update their Housing Element and have it certified by the California Department of Housing and Community Development.

A Housing Element is a local plan, adopted by a city, town or county that includes the goals, policies and programs that direct decision-making around housing. All jurisdictions in the Bay Area must update their Housing Element for the 2023-2031 planning period. Local jurisdictions look at housing trends, zoning and market constraints, and evaluate various approaches to meeting housing needs across income levels.

2. What are the components of a Housing Element?

The Housing Element typically includes the components listed below.

Housing Needs Assessment: Examine demographic, employment and housing trends and conditions that affect the housing needs of the community.
Evaluation of Past Performance: Review the prior Housing Element to measure progress in implementing policies and programs.
Housing Sites Inventory: Identify locations of available sites for housing development or redevelopment to ensure that there is adequate capacity to address the Regional Housing Needs Allocation (RHNA).
Community Outreach and Engagement: Implement a robust community outreach and engagement program, with a particular focus on outreach to traditionally underrepresented groups.
Constraints Analysis: Analyze and recommend remedies for existing and potential governmental and non-governmental barriers to housing development.
Policies and Programs: Establish policies and programs to fulfill the identified housing needs.

3. What happens if a jurisdiction does not adopt a Housing Element?: If a city does not comply with State law, it can be sued. In addition to facing significant fines, a court may limit local land use decision-making authority until the jurisdiction brings its Housing Element into compliance. Additionally, local governments may lose the right to deny certain projects. These and other consequences are established in state law; Housing Elements are subject to regulatory oversight by the California Department of Housing and Community Development.

4. Who determines how many housing units are needed and how is the number calculated?

To figure out how many housing units a jurisdiction needs, the State of California first looks at several factors like how many jobs there are, how close people live to their place of work, and how many new jobs and new people we are expecting. After doing this, they assign each region a number called the Regional Housing Needs Allocation or RHNA (pronounced ‘ree-nah’).

It is then up to the region, and in our case the Association of Bay Area Governments (ABAG), to decide how much each city is responsible for based on their size and how they are expected to grow by 2050, according to Plan Bay Area. Almost all cities in the Bay Area have a significantly higher target this RHNA cycle than in the past. More details about RHNA are available in the ABAG Regional Housing Needs Allocation Draft Methodology. Once we know our responsibility, cities have to develop a plan to meet or exceed this number in their Housing Element to comply with state law.

5. Why is the Housing Element Update important?

Why it matters

More and more, purchasing a home is out of reach for many while renters face rent prices that are just too high. Just about every city in the region needs more housing, of all types and sizes.
Teachers, firefighters, health care and other essential workers are traveling long distances to work or being forced to relocate to other cities.
Young adults and students - including your children and grandchildren - are unable to purchase homes or even live in the communities they grew up in once they leave their childhood homes.
Communities of color and non-English speakers – who make up the majority of our community members living in overcrowded and unsafe conditions – cannot afford to be near their jobs, school or families.

More housing and more diverse housing choices means

Young families can find an affordable starter home.
Young adults moving out of their childhood home and into the housing market can stay in the cities they grew up in.
Our aging population will have more options for retirement, including downsizing, providing housing for on-site health or home care, and staying in their communities.
Workers - teachers, firefighters, health care workers, essential workers - can find homes near job centers (which will reduce traffic!).
Your children and grandchildren can stay near you in the communities they feel a part of.
More people will have more opportunities, across incomes, to rent or own homes in the places they live, work and love.

6. Why update the Safety Element?

The Safety Element is another part of the General Plan and contains goals and policies to reduce the potential short and long-term risk of loss of life, personal injury, property damage and economic and social dislocation resulting from fire, floods, earthquakes and other hazards.

State law now includes climate risk in the Safety Element. We are updating the Safety Element to incorporate climate adaptation and resiliency strategies, and ways to reduce these risks.

The element will be updated for consistency with other local documents such as the Climate Action Plan and the County's Local Hazard Mitigation Plan, which is currently underway.

7. What is Menlo Park's fair share?

The housing need for the Bay Area region for the current planning period (2023-2031) has been determined by the State of California to be 441,176 housing units. The Association of Bay Area Governments (ABAG) has determined that San Mateo County's share of the regional housing need is 47,321 housing units and of that total, Menlo Park's fair share is 2,946 housing units (6.2% of San Mateo County's total). By comparison, Redwood City’s share is 4,588 units, San Mateo's share is 7,015 units, Burlingame’s share is 3,257 units, Daly City’s share is 4,838 units and Unincorporated San Mateo County’s share is 2,833 units.

Providing housing to meet the needs of all income levels is critical to the social and economic health of Menlo Park. The City of Menlo Park must plan for its income-based housing allocation to address its share of the Bay Area region’s housing needs. San Mateo County's 2021 Area Median Income (AMI) for a household of four persons is $149,600. Income groups include: “very low income” (less than 50% of AMI); “low income” (50-80% of AMI); “moderate income” (80-120% of AMI); and “above moderate income” (greater than 120% of AMI). Within the 2023-2031 Housing Element, Menlo Park is required to plan for its fair share allocation of housing units by income group as follows:

Very Low Income: 740 units (25% of total)
Low Income: 426 units (14% of total)
Moderate Income: 496 units (17% of total)
Above Moderate Income: 1,284 units (44% of total)

Approximately 40% of the allocation satisfies the housing needs of very low- and low-income households. In total, about 3,000 housing units are needed to accommodate Menlo Park's 2023-2031 growth for all income groups as estimated through the Regional Housing Needs Allocation (RHNA) process. Note, the housing units herein summarized are in draft form. Final RHNA allocation and ABAG Executive Board approval is anticipated in December 2021.

8. What is Environmental Justice?

Environmental justice (EJ) is the fair treatment and meaningful involvement of all people regardless of race, color, national origin or income with respect to the development, implementation and enforcement of environmental laws, regulations and policies.

Fair treatment means no group of people should bear a disproportionate share of the negative environmental consequences resulting from industrial, governmental and commercial operations or policies.

Meaningful involvement means

People have an opportunity to participate in decisions about activities that may affect their environment and/or health.
The public’s contribution can influence the regulatory agency’s decision.
Community concerns will be considered in the decision making process.
Decision makers will seek out and facilitate the involvement of those potentially affected.

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Landscape Assessment District

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1. I do not have a street tree or public sidewalk in front of my property. Do I still have to pay an assessment?: Yes. However, your assessment will be lower than what is charged to those who do have street trees in front of their property.

2. How can I find out what I am presently paying for street tree maintenance and sidewalk repair?: You can refer to your last property tax bill to find out your total assessment cost.

3. How can I have my sidewalk repaired?: Report the location here. If the sidewalk is damaged by a City tree, the assessment will pay for the repair. If the damage is not caused by a City tree, the property owner is responsible for repairing the sidewalk. Once a sidewalk tripping hazard is reported, the City will temporarily patch the sidewalk to remove the hazard.

4. Can I have a street tree planted if I do not have one?: Yes, to submit your tree planting request or schedule a site inspection with the City Arborist click here.

5. What if I believe my assessment is incorrect?: You may call the Engineering Division and they will verify your assessment. If the assessment is incorrect the City will refund the difference, retroactive to one (1) year.

6. How often can I expect my street tree to be pruned?: The City's street trees are pruned once every five years.

7. How many street trees are there in the City?: The City maintains approximately 17,000 street trees.

8. Can new services be added to the Assessment District?: New services and associated costs can be added to the Assessment District. However, a public meeting and a public hearing are required and all property owners must be notified of the meeting, the new services to be provided, and associated fee increases.

9. How are assessments determined?: Annually, the City calculates the cost of providing the services. The amount each property owner is assessed depends on whether there are City maintained trees and public sidewalks in front of the property. The assessment is annually reviewed by the City Council at a public hearing.

10. What is a Landscaping Assessment District?: The Landscape and Lighting Act of 1972 is a State law that allows cities to levy a fee annually to properties which benefit from the services funded by the assessment. The City of Menlo Park Landscaping Assessment District was formed in 1983 subsequent to a citizen advisory vote, and is used to fund street tree maintenance and the repair of sidewalks damaged by street tree roots.

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Library wireless network

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1. How do I connect?

On your laptop or mobile device, locate the Wi-Fi network "Menlo Park Library" and connect
Open a web browser to view and accept the library's wireless usage policy. If the policy page does not load, point your browser to http://1.1.1.1
Once you click "Accept" you will be redirected to the library's website, and can access the Internet.

2. What if I still can't connect?

Please try the following steps:

Does it work for others in your area of the library? If yes, continue with #2. If no, please tell library staff. You may have to move to another part of the library where reception is better until the problem is fixed.
Check that your wireless card is set to use automatic addressing (DHCP). It might not be set this way if you use other specific Wi-Fi network settings when at home or work.
Check that your wireless card is turned on. Many laptops provide a switch or keyboard combination to turn the wireless card on/off.
Check if Windows is preventing you from automatically connecting. Windows may detect the network, but will not connect until you tell it to do so. (This is especially true when it detects an "unsecured" network, like at Menlo Park Library.)
Try temporarily disabling your firewall software, and see if there is any change. If so, you may have to change the firewall settings to allow the wireless connection. (You should not leave the firewall turned off while browsing the Internet.)
In Windows Network Connections, if you see an IEEE 1394 connection, try disabling it (right click, disable).
If you are using an iPad or MacBook with Safari browser, try opening another browser (if you have it) and typing in the URL mentioned in question #1.

3. Where can I use the Menlo Park Library wireless network?: The network is accessible from any place in the library, including the outside patio and the downstairs conference room.

4. Why won't my apps work when I'm on the network?: Users must accept the library's wireless policy via a browser in order to connect the device to the wireless connection. Once connected, your apps will begin to work.

5. Why do I need to accept the policy?: The policy must be accepted in order to confirm understanding that the wireless connection is wide open, meaning it is not secure. It also confirms acceptance and understanding of rules and regulations of wireless use.

6. Do I need to accept the policy every time I start a new connection?: The policy must be accepted once a day per device. By accepting the policy, it protects both you and the library by reminding the user that the wireless connection is not a secure connection.

7. What do you mean the wireless connection is not secure?

The library wireless network is an "open" or "unsecured" network and does not require passwords, certificates, or applications to connect. Thus it does not protect the information on your laptop from malicious users on the same network, nor does it protect information transmitted when using the Internet. Gathered from various Internet sources, here are some tips to make your use of an unsecured wireless network safer:

Install firewall software to guard against incoming network attacks
Install and frequently update anti-virus software, preferably one that scans Internet traffic as it passes to and from the host system
Install anti-spyware software
Avoid checking confidential accounts or making personal transactions online when using a wireless connection.
If you do check confidential accounts (including web-based email) or make transactions, be sure the web site uses a secured (https://) connection.
If using POP3 to check your email, contact your email provider and see if they support an SSL connection.
Minimize the amount of time you are exposed to network threats by disconnecting from the wireless network when you're not using it.
Consider a VPN service, which creates an encrypted connection to the service and routes all your Internet traffic through that.

8. Do you filter websites or web content?: No.

9. Why can't I send email using my mail client (Windows Live Mail / Outlook Express / Thunderbird / etc.)?: SMTP is blocked to restrict spammers from sending email from our public WiFi networks. Any issues with spam coming from our networks could result in the City being blacklisted by major email hosts such as Gmail, Hotmail, Yahoo! Mail, MSN Mail, etc. You can send email through a web browser as an alternative.

10. If there are too many users, will I be blocked from using the wireless network?: No.

11. What does "laptop-friendly table" mean?: It is a place with an electrical outlet nearby, in case you need to plug in your laptop.

12. How fast is the Internet connection?: The connection is comparable to average DSL / Cable modem service, but your speed will vary depending on traffic from other Wi-Fi users in the library and beyond. MPL uses 802.11n access points, and has a fiber optic connection to the Internet. The wireless network has been allocated a portion of this connection, which is shared among users, so your speed will vary.

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LINK+

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1. What is LINK+?: LINK+ is a consortium of more than 50 public and academic libraries in California and Nevada that enables you to search its catalog and borrow member libraries' books.

2. How do I use LINK+?

• Search for a book in the Menlo Park Library catalog at http://menlopark.bibliocommons.com

• If your search results show that the book is unavailable at any of the Peninsula Library System libraries, click on “Try your search in LINK+” on your search results page.

• When you locate the item in the LINK+ catalog, click the “Request” button.

• You will be asked, “With which institution are you affiliated?” Click the down arrow, select “Menlo Park Public Library”, and click the “Submit above information” button.

• Enter your name (first and last), and your Menlo Park Library card number (all 14 digits, starting with 29044).

• Select your pick-up location (Menlo Park - Main Library, Menlo Park – Belle Haven) and click the “Submit” button. You will see a confirmation message that your request was placed.

3. What does it cost to request a book?: The service is free.

4. How many LINK+ items can I borrow?: You may have a total of 25 items requested from the regular catalog or LINK+ at one time. You may check out a maximum of 50 items which includes items from Link+ and from Peninsula Library system.

5. How long does it take for a LINK+ request to arrive?: Most items are received 4 to 7 days after the request is placed.

6. How can I check the status of my LINK+ request?

• Log in to your library account.

• Click on “HOLDS” to see if your items are ready to be picked up.

7. How do I know when my LINK+ requests arrive at the library?: The library will call or email you when your item arrives. Once a LINK+ requested item has shipped, you can track the request through your regular Menlo Park Public Library card account.

8. How long is a LINK+ item held for me to pick up?: Books are held 10 days for you to pick up.

9. How long can I borrow LINK+ items?: LINK+ books are checked out for 21 days with the possibility of one renewal, depending on the lending library's policy.

10. Where do I pick up, check out, and return my LINK+ items?

All LINK+ items will be held at the Information Desk of the Library for which you requested pick-up. Library staff will pull your item and check it out for you. LINK+ items cannot be checked out on the self-checkout machines.

All LINK+ items must be returned to staff at the Information Desk. Please hand Link+ items directly to a library staff person at the desk. Returning Link+ items to any other library or in the book drop may result in late charges.

11. How do I renew a LINK+ item?

Most Link+ books can be renewed once if they are not in demand, and if the lending library's policy allows it.

You can attempt to renew through the online catalog using the following steps:

• Log in to your library account.

• Click on “Checked Out”. Your checked out items will be listed.

• Select the item(s) you wish to renew by checking the box beside the title. You cannot renew items any sooner than 3 days before and no later than 2 days after the original due date.

• Click the “Renew Selected” button. This does not automatically renew your item(s) but rather forwards a renewal request to the loaning library on your behalf. You must check your library account at a later time to see if the renewal request has been approved.

• The item you’ve requested to be renewed will have one of these statuses: 1. A New Due Date – Your renewal has been approved. 2. Renewal Pending - Your request is still in process. Please check again at a later date. 3. Renewal Denied - Your renewal request was not approved. Please return the item(s) by the original due date to avoid the $1 per day overdue fee.

Note: It may take several minutes for the LINK+ software to confirm your renewal. LINK+ items may not be renewed more than once, nor may they be renewed if someone else has requested them.

12. What are the fees for overdue, lost, or damaged items?: The overdue charge for a LINK+ item is $1 per day up to a maximum of $10 per item. The charge is $115 per item if you lose or damage a LINK+ book. Customers who lose a LINK+ item should contact Accounts at the Menlo Park Library by phoning at 650-330-2501.

13. How do I cancel a LINK+ request?

• Log in to your library account.

• Click on “HOLDS”.

• Check the “Cancel” box next to the title of the request you want to cancel.

• Click on the “Cancel” button to activate the cancellation.

Note: You cannot cancel a request that has been received or is in transit.

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Menlo Park Municipal Water

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1. How can I pay my water bill?

Below are a few options on how to pay your water bill:

Online: menloparkca.myutilitydirect.com
Phone: 844-463-6567 (844-4-MENLOP)
Mail a check to:
City of Menlo Park
PO BOX 845629
Los Angeles CA, 90084-5629

2. Who is providing water billing for Menlo Park Municipal Water?: The City of Menlo Park has partnered with Minol Inc. to handle all water billing, customer service and payment remittance. Minol is an experienced water billing management company with over 60 years of experience.

3. How do I stop or start my service?

To stop your service, please contact our customer care center at-1-844-463-6567 and provide the date for which service should be stopped. You will also need to provide us with a forwarding address for your last bill. Please note you cannot request that service be stopped for a prior date.

To start service, please complete and submit an application. Please note that someone over the age of 18 must be home when the technician comes to turn your water on.

4. How often am I billed?: Bills are sent to all customers on a monthly basis.

5. How do I pay my water bill?

There are several ways to pay your water bill:

Online: Go to menloparkca.myutilitydirect.com
Phone: Call 844-463-6567 (844-4-MENLOP)
Mail:
City of Menlo Park
PO Box 845629
Los Angeles CA, 90084-5629

Include your payment method and payment coupon and return in the supplied return envelope.

6. What happens if I am late paying my bill?

Payments are due 24 days after the statement date. If your payment is not received on or before the due date, a late fee of one and one-half percent (1.5 %) will be applied to your outstanding balance. Accounts that remain past due will be subject to disconnection and additional fees*.

*Please note that due to the COVID-19 pandemic and the Governor’s Executive Order for the State of California, the City of Menlo Park will not be charging any late fees or disconnecting services at this time.

7. Can I set up a payment plan?: California SB998 allows certain qualified customers to set up a payment plan to pay off a past due balance as long as they remain current with new charges. Please contact us at 844-463-6537 to find out if you qualify.

8. Is there a paperless billing option?: Yes. Visit us online at menloparkca.myutilitydirect.com to register your account for eStatement notifications. You will receive a notification and a link to view your account each time a new statement is available.

9. How can I access my account online?: You can visit menloparkca.myutilitydirect.com and register for online access to your account. To register your account you will need to know your 14-digit account number along with either the registration code found on your statement or the numerical portion of your street address.

10. How can I lower my bill?: The City has a number of water conservation programs and free water saving devices to help reduce water use and improve water use efficiency. Please visit our water conservation webpage for more information.

11. Does Menlo Park provide any discounts or assistance for low-income customers?: Yes. Recently, the City implemented a rate assistance program that provides municipal water and garbage/recycling discounts for qualified customers. To learn more visit the City’s rate assistance webpage or you can call CCES at 1-888-728-3637 to receive a mail-in application.

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Mosquito Spraying / Fogging

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1. Who is responsible for mosquito spraying / fogging in Menlo Park?: The San Mateo County Mosquito & Vector Control District (SMCMVCD) handles mosquito control for all of San Mateo County, including the 20 independent cities plus all unincorporated County areas. It is an independent special district, which is a type of local government entity that delivers specific services to citizens within its boundaries (similar to the Menlo Park Fire Control District). The District’s mission is, “To safeguard the health and comfort of the citizens of San Mateo County through a planned program to monitor and reduce mosquitoes and other vectors." The District is governed by a Board of Trustees consisting of one resident from each city. The District can be reached at 650-344-8592 or online at www.smcmvcd.org.

2. What will trigger mosquito spraying / fogging?: If West Nile virus is detected in the community, the District’s initial response will be to intensify its efforts to locate and reduce mosquito breeding sites, increase its levels of larvaciding in those areas in which West Nile virus has been found, and increase trapping of adult mosquitoes for disease testing. Reducing the adult mosquito population with pesticides (adulticides) registered by the US Environmental Protection Agency (EPA) will be done if necessary to prevent human illness or to suppress a heavy nuisance infestation of mosquitoes. The decision to spray, by truck mounted sprayers, will be based on surveillance information or the documentation of West Nile virus activity at a level that indicates a threat to human health. Spraying will be concentrated in areas most at risk for disease occurrence and will be conducted by certified and licensed applicators. The District’s aggressive campaign against mosquito larvae is intended to minimize the need to use adulticides.

3. What pesticides are used by the District for controlling adult mosquitoes?: When necessary, the District may use ground application of pesticides to kill adult mosquitoes that pose a health risk to the residents of San Mateo County. In the case of adulticiding, or targeting adult mosquitoes, they would use botanical insecticides (plant derived compounds) or synthetic versions of that include pyrethrins and synthetic pyrethroids, as well as piperonyl butoxide. All of the products they use are registered with the EPA and applied according to label directions by their trained and certified technicians.

4. What risks are there to the residents of San Mateo County, including Menlo Park, from the pesticides?: The risks to the public and to the environment are very low. Mosquito adulticides are applied as ultra-low-volume (ULV) sprays. ULV applications involve very small quantities of active ingredient in relation to the size of the area treated, typically less than 2 ounces per acre, which minimizes exposure and risk to people and the environment. There is no need to relocate during the spraying.

5. Where will the spraying / fogging take place?: The spraying will take place in areas of concern, as determined by the San Mateo County Mosquito and Vector Control District’s mosquito and disease surveillance programs. Their trained and certified technicians use a variety of surveillance techniques and treatment criteria to ensure effective mosquito control with the least amount of risk to our residents and our environment. The District’s website will also show a map of the spray zone. You can visit the District’s website at
www.smcmvcd.org

6. What risks are there to the environment from the pesticides that are used for mosquito abatement?: The risks to the public and to the environment are very low. Mosquito adulticides are applied as ultra-low-volume (ULV) sprays. ULV applications involve small quantities of active ingredient in relation to the size of the area treated, typically less than 2 ounces per acre, which minimizes exposure and risk to people and the environment.

7. Are the insecticides exclusive to mosquitoes that carry West Nile Virus?: No. The pesticides chosen by the District are used to target a variety of mosquitoes that can transmit West Nile Virus as well as other diseases.

8. Should I or other residents take steps to reduce exposure to the pesticides used during mosquito control spraying / fogging?: Generally, there is no need to relocate during mosquito control spraying. The pesticides have been evaluated for this use and found to pose minimal risks to human health and the environment when used according to label directions. All of the products used by the District are registered with the Environmental Protection Agency for controlling mosquitoes and protecting the public.
Although mosquito control pesticides pose very low risks, some people may prefer to avoid or even further minimize exposure. People who suffer from chemical sensitivities or breathing conditions such as asthma can reduce their potential for exposure by staying indoors during the application period and may want to consult their physician or local health department for more information.

9. Should those who are pregnant be concerned or take extra precautions during the mosquito spraying / fogging?: According to the District, there are no special precautions needed for pregnant women. As always, if you have medical concerns you should consult your physician.

10. Will the spraying / fogging for adult mosquitoes affect pets?: Pesticides used for adult mosquito control do not affect pets. The ultra-low-volume (ULV) application rates have a significant margin of safety for mammals, birds, fish and reptiles.

11. Will the spraying / fogging for adult mosquitoes affect local honey bees?: Although the pesticides used for adult mosquito control may be toxic to bees, at the ultra-low-volume (ULV) application rates and the fact that they are applied late at night when honey bees are normally in their hives, there should be no exposure or impact to local honeybees.

12. Will the spraying / fogging for adult mosquitoes affect my lawn furniture, play equipment, toys, and garden plants?: There is nothing you need to do in response to the District’s spraying for adult mosquitoes. Pesticides used by the District for control of adult mosquitoes have a half-life of 1.5 days in water and 4.4 days in soil. The pesticide molecule rapidly degrades in sunlight at the soil and water surface into its constituent’s elements: Carbon, Hydrogen, and Oxygen. Additionally, it should not affect car paints or other painted surfaces.

13. Will the spraying / fogging for adult mosquitoes affect fruits and vegetables?: The pesticides we used by the District pose little risk to people or the environment and are labeled to spray over crops. These materials have been used extensively throughout the county in mosquito control programs for decades with no evidence to suggest harm to people, or fruits and vegetables. For garden fruits and vegetables, as when brought home from the store, a normal washing with water before consumption is suggested.

14. Where can I get additional information regarding specific insecticides used by the District?: Inquiries concerning pesticides can be directed to the EPA (visit: http://www.epa.gov ). More information can also be found at the National Pesticide Information Center – NPIC (http://npic.orst.edu) or by calling toll free 1-800 858-7378. The District also posts information on their website at
www.smcmvcd.org

15. How can I receive information about spraying / fogging for adult mosquitoes?: For more information and to sign-up for mosquito spraying / fogging alerts, please visit the San Mateo County Mosquito and Vector Control District's website at
www.smcmvcd.org

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National Night Out

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1. Will the Police Chief visit my block party?: The Chief and other officers try to visit every registered block party and greet everyone. You must register your block party in advance.

2. Is there a cost to plan a block party for National Night Out?: There is no cost to register your National Night Out event through the police department; however, if you plan to close a street, there is a cost for a block street closure. For block street closures, you are required to complete a special events permit through the Community Services department.

3. Do I need insurance for my party?: Contact the City for more information.

4. What type of activities should I have at my block party?: Suggested activities include:
Start a neighborhood watch program
Ice Cream Social
BBQ
Pot Luck
Collections for Food Bank or Other Charities
Sidewalk Chalk-Art Contest
Three-Legged Races
Basketball Contests
Volleyball Games
Carnival Games
Bounce House
Water Games
Water-Balloon Toss
Face Painting
Music/ Live Entertainment
Dunk for Apples
Raffles
Piñatas
Outside Movie
Karaoke
Chili or Rib Cook Off

5. Are there any promotional resources available: Yes. Visit the National Association of Town Watch (NATW)'s National Night Out page and click Resources NATW website

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Newsracks

Show All Answers

1. Is a permit required for newsracks on private property?

Newsracks on private property do not require a newsrack permit, but do require design review approval to ensure the newsrack conforms to the size, design and maintenance standards. Please contact the Planning Division at 650-330-6702.

2. Do I submit one application for each newsrack?: Yes, each newsrack in the public right of way is required to have a separate permit. One permit application is needed for each newsrack.

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Online Reporting

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1. What do I do if online reporting is not right for me?: If you are reporting an emergency, call 911. If it is not an emergency, call 650-330-6300.

2. What if this happened on a state freeway?: If this took place on a state freeway, please call the Highway Patrol Office nearest you.

3. What is a "known suspect"?: A known suspect is when you or someone else knows the person or where to find the person who committed the crime or the license plate number of the vehicle the suspect(s) were in.

4. If this happened in another city, can I file a report using this online police citizen reporting system?: No. If a crime took place outside of the City of Menlo Park, please call the police department for that city.

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Picnic areas

Show All Answers

1. I’m interested in renting a picnic area. Where can I find more information?

Picnic areas are available for reservation and rental year-round at Burgess Park and Nealon Park. A list of available picnic areas and relevant documents, including our Picnic Information and Use Policy, can be found inside our online facility reservation portal.

For the time being, the picnic areas at Nealon Park are available on a first come, first served basis and cannot be reserved.

2. How do I know what areas are available and when? Also, how do I know how much space I’ll need?

You can check the schedule via our online facility reservation portal, or contact our office at the Arrillaga Family Gymnasium. A map of the different areas as well as a table of the amenities they contain is available in our Picnic Information and Use Policy.

3. Once I know the area I want is available, how do I reserve?: You can reserve areas online through our online facility reservation portal, by visiting our office at the Arrillaga Family Gymnasium, or by emailing us a pdf copy of your completed reservation form.

4. When do I need to pay?: Payment for all picnic areas must be made at the time of the reservation. Online reservations can be paid with a MasterCard or Visa. In person reservations can be paid with cash, check, MasterCard or Visa.

5. How much do I need to pay?: The hourly rates for the various picnic areas at Burgess Park and Nealon Park are listed on the first page of the Picnic Information and Use Policy. It is important to note that there are different rates for residents and nonresidents and that residents of unincorporated Menlo Park will be charged as nonresidents.

6. How do I know if I need a Certificate of Liability Insurance?

A Certificate of Liability Insurance is required for all field, gym and indoor facility rentals, all nonresident picnic rentals, and any picnic rentals (resident or nonresident) serving alcohol or using special equipment such as, but not limited to, additional cooking apparatuses, tents/canopies, bounce houses and other inflatables.

Please see our Rental Insurance Requirements for more information and a sample Certificate of Liability Insurance. If you have any further questions, please contact our office at the Arrillaga Family Gymnasium. We do not require insurance from specific providers, but can give you a list of companies that have worked for other renters in the past.

7. Can I add a field to my rental?

Yes, both Burgess Auxiliary Field #9 and Nealon Auxiliary Field #5 can be added to a picnic rental, based on availability of the space. For more information on adding a field rental to your picnic reservation, please contact our office at the Arrillaga Family Gymnasium. It is important to note that the city requires a Certificate of Liability Insurance for all field rentals, regardless of residency.

Please see our Field Information and Usage Policy for policies on using the field.

8. Can I bring a bounce house to my rented picnic area?

Bounce houses are allowed at City picnic areas with a Certificate of Liability Insurance (see question above). Any bounce house or other inflatable must fit inside your reserved area and must not block any pathways.

For more information, please see our Picnic Information and Use Policy.

9. What about catered food, cooking apparatuses, food trucks or alcohol?

Catered food and food trucks are allowed with a valid certificate of insurance. Please note that any food provider must have the appropriate up to date permits. Food trucks may not drive onto the field or into the park, but must park in a designated/legal parking spot. Cooking apparatuses such as a barbecue or grills are allowed at Burgess Park with a valid certificate of insurance, but there is no cooking allowed at Nealon Park. Beer and wine can be served with a certificate of insurance, no glass bottles, no hard liquor.

For more information, please see our Picnic Information and Use Policy.

10. Are there outlets and water sources in the park that I can use for my event?

There are outlets in the park, but we cannot guarantee that they will be working/available to you. Other renters, unexpected outages, required maintenance and other factors could limit the viability/availability of power sources, so we do recommend that renters bring their own generator or other such portable power source.

There are no public access water sources in the park aside from the bathroom sinks and water fountains.

11. What's the policy on dogs?: Dogs are allowed in the picnic areas, but must be on leash at all times.

12. Is music allowed at the picnic area?

Amplified sound is not allowed without a noise permit. If you’re planning on using anything more powerful than a standard portable speaker, please reach out to the City’s Planning Division.

13. I only see picnic areas at Burgess Park and Nealon Park. What if I want to have a picnic at a different city park?: Any picnic tables at parks other than those at Burgess Park and Nealon Park cannot be reserved and are available only on a first come, first served basis. There is no cooking on-site allowed at the other parks and you would not be permitted to bring a jumper or any other special equipment.

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Pierce Road Sidewalk

Show All Answers

1. Will sidewalk improvements and trees be installed on my private property?: All sidewalk improvements and tree planting will take place in the City right of way. No work will be performed on private property. Temporary access to private property may be needed in order to plant trees or to conform the new driveway to the existing driveway. In these situations, the City will contact you for temporary right of entry.

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Police

Show All Answers

1. How can I file a police report online?: Please visit our online reporting page for guidelines on filing your report online.

2. How can I get a parking permit?: There are 3 categories of permit that can be purchased. View information about parking permits online. For questions, please call the Menlo Park Police Department at 650-330-6300.

3. How can I pay a parking ticket?: Parking tickets need to be mailed to the address on the envelope provided with the parking ticket, or they can be paid online. To pay online, please visit PTicket. For questions, please call the Menlo Park Police Department at 650-330-6300.

4. How can I pick up a copy of a police report?: Police reports may only be released to authorized parties and according to state law. Reports involving certain types of crime (i.e.; juvenile cases and some sex related crimes) cannot be released to anyone except district attorneys or law enforcement agencies.
For more information, and to determine if a report can be released to you, visit our police records page. For information about the status of your report, please contact the Records Division at 650-330-6310

5. How can I get my correctable citation signed off?: There is a $15 fee for the Police Records office to sign off a correctable violation. Please note, this fee is separate from the court fee you may be required to pay. Please read the back of your ticket to determine any fees required. The vehicle that was cited must be present for the officer to verify the correction. For questions, please call the police department at 650-330-6300.

6. Does Menlo Park Police install child safety seats?: The Menlo Park Police Department has child safety seat technicians available by appointment only. Please call the hotline at 650-330-6397 to schedule an appointment.

7. Is there an alternate phone number I can program in my phone or cellphone for emergencies?: If you would like to program a phone or cellphone with our emergency number, please use 650-325-4424. This is also the number to call if you are calling from outside of Menlo Park but need to report an emergency that is occurring in Menlo Park.

8. Where can I get my fingerprints taken?: The City of Menlo Park no longer does Live Scan fingerprinting on site. There are some local agencies that do, such as the San Mateo County Sheriff's Office Live Scan service. There are also private companies that provide this service and can be found online.

9. How can I file a complaint for police officer or employee misconduct or report a compliment?: Please visit our complaint or compliment reporting page for guidelines on filing a complaint or a compliment.

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Public Safety Power Shutoff

Show All Answers

1. How will PG&E determine the need to turn off power for safety?

No single factor drives a Public Safety Power Shutoff, as each situation is unique. PG&E carefully reviews a combination of many criteria when determining if power should be turned off for safety. These factors generally include, but are not limited to:

A Red Flag Warning declared by the National Weather Service
Low humidity levels, generally 20 percent and below
Forecasted sustained winds generally above 25 mph and wind gusts in excess of approximately 45 mph, depending on location and site-specific conditions such as temperature, terrain and local climate
Condition of dry fuel on the ground and live vegetation (moisture content)
On-the-ground, real-time observations from PG&E's Wildfire Safety Operations Center and field crews

Importantly, while PG&E monitors and takes into consideration Red Flag Warnings issued from the National Weather Service, the issuance of a Red Flag Warning does not automatically trigger a Public Safety Power Shutoff.

Visit PG&E's website for more information

2. Which customers are most likely to have their power turned off?: The most likely electric lines to be considered for a public safety power outage will be those that pass through areas that have been designated by the California Public Utilities Commission (CPUC) High Fire-Threat District map at elevated (Tier 2) or extreme risk (Tier 3) for wildfire. Customers outside of these areas could have their power shut off, though, if their community relies upon a line that passes through a high fire-threat area. PG&E wants all of its customers to be prepared for possible public safety power outages.
Visit PG&E's website for more information

3. How often will these public safety power shutoffs occur?

We anticipate that a Public Safety Power Shutoff could occur several times per year in PG&E’s service area although it is impossible to predict with certainty when, where and how often extreme weather conditions could occur given the rapidly changing environmental conditions.

While customers in high fire-threat areas are more likely to be affected, any customer could have their power shut off if their community relies upon a line that passes through a high fire-threat area. PG&E wants all of its customers to be prepared for this possibility no matter where they live or work.

Visit PG&E's website for more information

4. Why would power be shut off in a community not experiencing strong winds?

Predictions of strong winds are one of several criteria that PG&E considers when deciding to initiate a Public Safety Power Shutoff, along with other factors like predictions of very low humidity levels combined with critically dry vegetation and on-the-ground observations.

Although you may not live or work in a high fire-threat area, or an area experiencing high winds, your power may be shut off if your community relies upon a line that runs through an area experiencing gusty winds and dry conditions, combined with a heightened fire risk.

Visit PG&E's website for more information

5. I am a medical baseline customer and/or I have special medical needs. Will my power be shut off?

If PG&E needs to turn off an electric line for safety, all customers who receive power from that line would be affected. Emergency facilities such as hospitals and fire and police stations typically use generators to remain open.

A Public Safety Power Shutoff could last for several days. If you have special needs that require electricity, PG&E asks that you have an emergency plan in place. Be ready to act if you are notified by PG&E that a shutoff is imminent. Keep emergency phone numbers handy and plan for a backup location you can relocate to, if necessary. Check with local authorities via their website or social media regarding available resources.

If you are a Medical Baseline customer, please know that PG&E will make every effort to notify you of a shutoff before it occurs:

Outreach will be done through automated calls, texts and emails.
If PG&E doesn’t speak to you or a family member directly, or receive confirmation of the email or text it sends, PG&E will follow up with a phone call.
If a phone call is not successful, PG&E will attempt to notify you in person at your address.

For questions, call 1-800-743-5000.

Visit PG&E's website for more information

6. How and when will I be notified if a shutoff becomes necessary?

Help PG&E reach you quickly

PG&E uses the contact information associated with your PG&E account to reach you. So, as a first step to keep you and your family safe, please make sure PG&E has your correct email address, landline number and mobile number. If your landlord or property manager is the PG&E account holder for your address, they will receive notifications on your behalf. PG&E encourages you to contact your landlord or property manager to confirm they know how to reach you and that they will share power shutoff information with you as needed.

Update your contact information

How you'll be notified

PG&E will attempt to reach you through all contact methods you’ve provided to them. You could receive duplicate notifications by phone, email or text. PG&E’s goal is to leverage all available contact info to get you this important information and allow you time to prepare your home or business.

PG&E will also use social media channels and keep local news and radio outlets informed and updated.

Timing of notifications

If PG&E needs to turn off your power for safety, their state goal is to provide advance notifications in three phases:

1. Advance notification (when possible)

48 hours before electricity is turned off
24 hours before electricity is turned off
Shutoff notification just before electricity is turned off

NOTE: Due to the focus on safety, the shutoff notification will be sent at any time, day or night. PG&E will aim to send all other notifications between 8 a.m. and 9 p.m. However, extreme weather threats can change quickly, and there may be some instances when notifications may be sent outside of those hours in the interest of safety.

2. During the public safety outage

3. Once power has been restored

NOTE: If you need help to understand this important message in languages other than English, please call for Chinese 1-800-893-9555, Spanish 1-800-660-6789 or Vietnamese 1-800-298-8438.

Visit PG&E's website for more information

7. Do I have to opt in to these alerts?: No. PG&E will reach out to all impacted customers using all contact methods based on information associated with your account.
Visit PG&E's website for more information

8. Can I opt out of these alerts?: You cannot opt out of any of the advance notifications (48-hour, 24-hour or shutoff). You can, however, opt out of updates during the public safety power outage, including the final communication letting you know that power has been restored. This opt-out preference will only be in effect for the specific outage and will not carry over to any future outages. You will be able to opt out of updates during future outages.

9. During what hours of the day will these alerts be sent?: PG&E will aim to send notifications between 8 a.m. and 9 p.m. However, extreme weather threats can change quickly, and there may be some instances when notifications may be sent outside of those hours in the interest of safety.

10. Why are there so many alerts being sent?

PG&E wants to help all of its customers prepare with their own personal safety plans. In addition, customer contact information sometimes changes, and if customers haven’t updated their contact information, one or more of the methods PG&E has on file may be incorrect.

11. How long will my power be out if PG&E calls a public safety power shutoff?: Each situation will be different, just like each day's weather. PG&E expects to be able to visually inspect the system for damage and restore power to most of its customers within 24 to 48 hours after extreme weather has passed. Because extreme weather can last several hours or days, for planning purposes, PG&E suggests customers prepare for outages that could last longer than 48 hours.
Visit PG&E's website for more information

12. When will my power be restored?

Just like each day’s weather, circumstances for each Public Safety Power Shutoff will be unique. The length of the outage, which includes the weather event plus restoration time, could last several days. PG&E will only restore power when it is safe to do so.

Steps to restoration

Weather all clear – After the extreme weather has passed and it's safe to do so, PG&E crews can go into the field to begin patrols and inspections.
Patrol and inspect – PG&E crews work to visually inspect our power lines exposed to the extreme weather event to look for potential weather-related damage to the lines, poles and/or towers. This is done by vehicle, foot and air. There are several challenges during the inspection phase, including:
- Some locations require workers to travel on narrow access roads. In locations with no vehicle access, crews might need to hike into remote and/or mountainous areas to inspect equipment.
- Operations are limited at night due to limited visibility.
Isolate and repair damaged equipment – Where equipment damage is found, PG&E crews will work to isolate the damaged area from the rest of the system so other parts of the system can be restored and work as safely and as quickly as possible to make repairs.
Restoration – Once the poles, towers and lines are deemed safe to energize, a call is made to the PG&E Control Center to complete the re-energization process. Power is then restored to customers.
Customer notification – Customers are notified that power has been restored.

For planning purposes, PG&E suggests customers prepare for outages lasting longer than 48 hours.

Visit PG&E's website for more information

13. Will I be compensated for food spoilage or other losses?

PG&E does not reimburse customers for losses, as power will be shut off for safety when gusty winds and dry conditions, combined with a heightened fire risk, threaten a portion of the electric system. Customers will not be charged for electricity usage during the time power is off because no power is being consumed. All customers should have an emergency plan and be prepared for any extended outages. Since a public Safety Power Shutoff could last for several days, PG&E encourages you to plan accordingly. Be aware that:

Fully stocked freezers usually keep food frozen for two days after losing power (if not repeatedly opened).
Half-full freezers usually keep food frozen for about one day (if not repeatedly opened).
Refrigerators usually keep food cold for up to four hours if the door remains unopened.

For questions, call 1-800-743-5000.

Visit PG&E's website for more information

14. What do I need in my emergency preparedness plan?

Check out PG&E’s emergency preparedness guide for more details

Prepare for outages

Review generator safety tips

PG&E advises you to think in advance about your family’s needs and how you might be impacted in the event of a power shutoff – or for any emergency. Please consider:

Do you have a personal safety plan for all members of your family, including pets? Have you practiced it?
Do you have multiple evacuation routes planned?
If you own a generator, is it ready to operate safely?
Do you know how to open your garage door manually?
Do you have cash on hand and a full tank of gas, in the event ATMs and gas stations are unavailable?
Are your mobile phones fully charged and/or backup batteries available?

Visit PG&E's website for more information

15. Do I need to sign up to get public safety power shutoff alerts?

You do not need to sign up for a special "wildfire alert," but you should make sure PG&E has your current contact information.
Update your contact information now or call 1-866-743-6589 during normal PG&E business hours.
When possible in advance of an outage, PG&E will send notifications to the phone and email contacts it has on file, and PG&E will also send regular updates regarding power restoration. If you've provided multiple phone numbers, PG&E will send notifications to each number.

Visit PG&E's website for more information

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Public Works

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1. Who is responsible for maintaining sidewalks and other frontage improvements?: State law (Division 7, Part 3, Chapter 22 of the Streets and Highways Code [Sections 5600 and 5610]) requires property owners to maintain sidewalks, parking strips, curbs, retaining walls, and other such works between their property line and the street line. Property owners are required to maintain these frontage improvements such that they will not endanger persons or property or interfere with the public convenience in the use of those works or areas.

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Reach codes

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1. Where can I find the cost effectiveness study?: The statewide study covers all geographical regions in California and Menlo Park is located in climate zone 2. The 2019 cost-effectiveness studies can be found on the CA Local Energy Codes website.

2. Does the City have a list of consulting firms who can provide cost effectiveness reports?

The list of consultants below is provided as a courtesy only. The City does not endorse or require the use of any of the listed consultants, nor is the list intended to exclude the selection and use of any other consultants. The City shall have no liability or responsibility for the work performed by any of the consulting firms listed.

Firm	Address	Additional information
DNV GL Energy	751 East Brokaw Road San Jose, CA 95112	Website
EnergySoft	1025 5th St, Suite A Novato, CA 94945	Website 415-897-6400, ext. 304
TRC Consultants	436 14th St. Oakland, CA 94612	Website 510-473-8421

3. Is the cost effectiveness study based on investor-owned utility rates or Peninsula Clean Energy rates?: Currently, the study is based on specific investor-owned utility rates (PG&E).

4. Why are there solar panel requirements for non-residential and high rise residential?: The new state code requires a minimum amount of solar for low rise residential. However, there is an opportunity to start to provide greater energy grid resilience and lower utility costs for non-residential and high rise residential buildings.

5. Does an all electric building cost more to build?

In most cases, all electric buildings cost less to build because it eliminates the installation cost of the natural gas infrastructure. These studies examine the upfront costs, maintenance costs, and operational costs of all-electric designs and support these conclusions:

6. What are the baseline solar panel sizing requirements for low-rise residential buildings as per 2019 Title 24 code?: The photovoltaic (PV) system offsets the electricity usage of a mixed-fuel home. An all-electric home is required to have a baseline PV system size equivalent to a similar mixed-fuel home.

7. Can a heat pump water heater match the performance of a gas system?: Yes, a heat pump water heater can equal the performance of a gas equivalent. For example, Rheem's 55 gallon unit can deliver 70 gallons of hot water in the first hour, enough for about four showers. For comparison, Rheem's gas equivalent delivers 79 gallons in the first hour. When selecting any hot water heater, no matter the fuel, make sure it is the right size for your use type. A home with a big family might need a larger 80 gallon tank.

8. Can the central heat pump water heater distribute adequate water supply temperature to multiple units simultaneously?: Yes, when designed appropriately. Many entities are supporting design guideline development, expected to be publicly available in early 2020. Redwood Energy’s Zero Emissions All-Electric Multifamily Construction Guide outlines demonstration projects and common implementation.

9. How reliable is the electric grid as compared to natural gas?: The natural gas grid and electric grid both go down on occasion. In fact, during California's primary natural disaster events, wildfires and earthquakes, utilities are supposed to turn the gas off. If 100% reliability is a goal for your home or project, electrification with battery and solar backup via microgrid is an effective solution.

10. How does the induction cooking compare to gas cooking?: Induction cooking has more specific temperature control, is much safer, easier to clean, and can vary heat settings faster than gas.

11. Are natural gas systems more efficient than all-electric?: In every case, all-electric systems operate more efficiently than natural gas systems.

12. Can reach codes promote better air quality in addition to energy efficiency?

Indoor air quality impacts are not explicitly studied, though many studies have shown that avoiding indoor natural gas combustion can result in better air quality, such as:

Lawrence Berkeley National Laboratory conducted a study on Indoor Air Quality Study of 2011-2013: Impact of Natural Gas Appliances on Air Pollutant Concentrations.
Electric Power Research Institute prepared a report for California Energy Commission on "Air Quality Implications of an Energy Scenario for California Using High Levels of Electrification."
Environmental Health Perspectives, an academic journal, publish a research article on "A Longitudinal Study of Indoor Nitrogen Dioxide Levels and Respiratory Symptoms in Inner-City Children with Asthma."

13. Does all-electric heating use a lot of energy and can it work in our cool climate?: All-electric heat pumps are highly efficient and effective in weather far colder than ours. Department of Energy studies show heat pump space heaters as highly efficient at as little as 5 degrees Fahrenheit. California Energy Commissions cost effectiveness studies also show high efficiency.

14. Central water heating: Aren’t central heat pump water heaters are infeasible/unavailable?: There are multiple design options for multi-family buildings including central heat-pump water heaters (HPWH) with larger tanks, central HPWH’s in parallel, distributed HPWHs within each unit, or distributed HPWHs serving multiple units. Central HPWH is absolutely an option with dozens of case studies and several practitioners, particularly in affordable housing. Redwood Energy complied case studies and design insights with central HPWH.

15. How do the costs for electric space heating and water heating compare to that of natural gas-based options?: The answer largely depends on the product chosen, climate, and occupant behavior. Generally, energy costs can be treated as similar. This is because while electricity is more expensive than gas per Btu, heat pumps are more efficient. Capital costs for new construction are lower because a building owner can avoid the high cost of a new gas meter.

16. Doesn’t having gas appliances offer more resilience?: Natural gas appliances in general do not support resilience as most modern gas equipment depends on electricity to operate. In emergencies gas is also shut-off.

17. How reliable is the electric grid as compared to natural gas?: The natural gas grid and electric grid both go down on occasion. In fact, during California’s primary natural disaster events, wildfires and earthquakes, utilities are supposed to turn the gas off. If 100% reliability is a goal for your home or project, electrification with battery and solar backup via microgrid is the way to get there.

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Rent limits and just cause urgency ordinance

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1. What if the rent amount increased over nine percent (9%) prior to November 12, 2019?

If your rent has increased more than nine percent (9%) between March 15, 2019 and November 12, 2019:

Your rent must be reduced to what you were paying on March 15, 2019, plus nine percent 9%
If a landlord attempts to evict a tenant for not paying rent, the tenant may have a legal defense and should consult with a lawyer before withholding rent

If your rent has not increased between March 15, 2019 and November 12, 2019:

You can receive up to two more increases before March 15, 2020, not to exceed nine percent (9%) above your March 15, 2019 rent

2. If a tenant moves out and the unit becomes vacant, can the rent be raised more than nine percent (9%)?

Yes, the new law does not affect a landlord/owner’s right to raise the rent once a tenant vacates the unit. However, once a new tenant is placed in the unit, any future rent increases are subject to rent limit laws.

3. What is the difference between at-fault and no-fault just cause eviction?

At-fault eviction causes are based on the actions or activities of the tenant.
No-fault eviction causes are based on the owner’s actions or the owner’s compliance with a government entity. No-fault eviction causes are not based on the actions of the renter.

4. What type of renter violations are included in an at-fault just cause eviction?

Failure to pay rent
Violation of the lease terms
Nuisance
Waste (damage to the property)
Refusal to execute a similar new lease
Criminal activity
Subletting in violation of the lease
Denying access to the unit
Using the premises for unlawful purposes
An employee (e.g. resident manager), agent or licensee’s failure to vacate after their termination
Failure to vacate the unit following written notice to the owner of the renter’s intention to terminate the lease, which the owner has accepted in writing.

5. What type of renter violations are included in a no-fault just cause eviction?

Owner or family member intends to occupy the unit
Withdrawal of the unit from the rental market
Intent to demolish or substantially remodel the unit
Owner is complying with a local ordinance, court order, or other government entity resulting in the tenant needing to vacate the property

6. When is the landlord/owner required to pay relocation assistance to the tenant?

When the termination of a tenant rental agreement is based on a no-fault cause, the renter is entitled to a relocation assistance payment or rent waiver.

One (1) month rent relocation payment is required for all tenants evicted for no-fault cause or if tenant qualifies for the Menlo Park Tenant Relocation Assistance ordinance up to three (3) to four (4) months relocation payment is required.

7. What if a landlord/owner fails to pay relocation assistance?: The notice of termination to evict the tenant is no longer valid and becomes void.

8. How long does a landlord/owner have to issue relocation payment or rent waiver?: The landlord/owner has 15 calendar days to issue the payment or rent waiver.

9. May the landlord/owner pay part of relocation assistance and part in rent waiver?: No, AB 1482 does not account for this type of payment structure. The landlord may choose one form of relocation assistance compensation.

10. Are there organizations who can help me with legal concerns and questions?

Yes, please contact either of the following free legal assistance organizations.

Community Legal Services of East Palo Alto
- 650-326-6440
- clsepa.org
Legal Aid Society of San Mateo County
- 650-558-0915
- legalaidsmc.org

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Spare the Air

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1. What is Spare the Air?: Spare the Air is an awareness campaign and a call to action. The campaign informs people about the dangerous health effects of air pollution and asks residents to drive less to reduce pollution when a Spare the Air Alert is issued.

2. When is a Spare the Air Alert issued?: Typically, a Spare the Air Alert is issued during peak ozone months, May–October, when ground-level ozone (smog) is forecast to meet or exceed 126 on the Air Quality Index (AQI). However, we have seen alerts at other times of the year or for other reasons, when the air quality is poor and the AQI exceeds recommended levels.

3. What is the Air Quality Index?: The Air Quality Index (AQI) was developed by the U.S. Environmental Protection Agency. It’s used nationwide to help you understand what local air quality means to your health. The higher the AQI value, the greater the amount of air pollution, which means the greater the health concerns. The AQI is a great tool for you to use to determine if you can enjoy the outdoors as usual, or if you should consider planning an indoor activity to reduce exposure to air pollution.

4. What are the health effects of air pollution?

Anyone – even healthy people – can experience health impacts from air pollution, including respiratory irritation or breathing difficulties during exercise or outdoor activities. Your actual risk of adverse effects depends on your current health status, the pollutant type and concentration, and the length of your exposure.

High air pollution levels can cause immediate health problems, including:

Aggravated cardiovascular and respiratory illness
Added stress to heart and lungs, which must work harder to supply the body with oxygen
Damaged cells in the respiratory system

Long-term exposure to polluted air can have permanent health effects, such as:

Accelerated aging of the lungs
Loss of lung capacity and decreased lung function
Development of diseases such as asthma, bronchitis, emphysema, and possibly cancer
Shortened life span

5. Who is most vulnerable to poor air quality?

Those most susceptible to health problems from air pollution are:

Children
Older adults and the elderly
Individuals with heart disease, coronary artery disease or congestive heart failure
Individuals with lung diseases, including asthma, emphysema or chronic obstructive pulmonary disease (COPD)
Pregnant women
Outdoor workers
Outdoor athletes

People in these groups may experience health impacts at lower air pollution levels, or feel health effects more severely at any level.

6. How can air pollution impact you?

Aggravate respiratory disease such as emphysema, bronchitis and asthma
Cause lung damage, even after symptoms such as coughing or a sore throat disappear
Cause wheezing, chest pain, dry throat, headache or nausea
Reduce resistance to infections
Increase fatigue
Weaken athletic performance

7. What are some ways to improve air quality?

Drive less, especially when a Spare the Air Alert is in effect
Use a zero emission transportation option such as biking, walking or driving an electric vehicle
Take public transit or carpool
Bring your lunch to work
Use a propane grill
Use an electric lawn mower, electric leaf blower, electric-power tools and other electric lawn/garden equipment
Refuel after the sun goes down
Buy or lease a plug-in hybrid or electric vehicle
Work from home
Don’t idle – turn off your engine when parked

8. How can I receive Spare the Air Alerts?

Get a text
Get Email AirAlerts
Add the widget to your website
Get a call
Get the iPhone app
Get the Android app

Get all of these resources at the Spare the Air website.

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Tobacco and vaping regulations

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1. When was the ordinance adopted?: Menlo Park’s ordinance was adopted December 17, 2019, and after a 30-day period, became effective January 17, 2020.

2. What can a retailer do with its existing inventory of products no longer allowed?: Retailers should attempt to return product their vendors or sell off the inventory before the ordinance becomes effective.

3. Who should tobacco retailers contact with questions?

Please contact:

San Mateo County Health’s Tobacco Prevention Program

310 Harbor Blvd.

Belmont, CA 94002

650-573-3777

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Transportation impact fees

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1. What are transportation impact fees?

Transportation Impact Fees ensure that new development and redevelopment pays a proportional fair share contribution for the cost of new transportation infrastructure that is deemed necessary and reasonably related to accommodating the impact of new development within the City limits of Menlo Park. State law allows cities to impose Transportation Impact Fees on new development to help effectively manage the growth of our community. Menlo Park has implemented a Transportation Impact Fee system by City ordinance (#964, Municipal Code Section 13.26) with associated transportation impact fees imposed on new development and redevelopment since October, 2009 and updated in December, 2019. The types of developments subject to the Transportation Impact Fee are:

All new development in all land use categories identified in the City’s zoning ordinance
Any construction adding additional floor area to a lot with an existing building
New single-family and multi-family dwelling unit
Changes of use from one land use category to a different land use category.

2. How much do transportation impact fees cost?: The Transportation Impact Fees are adjusted each year, based on the ENR Construction Cost Index % for San Francisco. As an example, a new single family detached residential house that generates 1.00 p.m. peak vehicle trips/unit would be charged a Transportation Impact Fee of $15,973.62.

3. Is there any way to pay less transportation impact fee?

Yes. If a project produces less transportation impact, then there is a corresponding reduction in Transportation Impact Fee cost. The Public Works Director may adjust the fee imposed in consideration for certain facilities or improvements constructed or paid for by the developer. A developer is entitled to credit for the reasonable cost of the improvements, as determined by the Senior Transportation Engineer, if the improvement was identified in the Transportation Impact Fee Study.

For new construction, a developer shall receive credit toward the fee based on the gross floor area of existing buildings and/or the number of residential units which are being demolished and the predominant historical use as determined by the Senior Transportation Engineer.

For a change of use, a developer shall receive credit toward the fee based on the gross floor area of existing buildings and/or number of residential units for which there is a change of use based on the predominant historical use as determined by the Senior Transportation Engineer.

4. When are transportation impact fees paid?: Fees are paid in full to the City of Menlo Park before a building permit is issued.

5. Do transportation impact fees change?: Yes. The Transportation Impact Fees are adjusted each year, based on the ENR Construction Cost Index % for San Francisco. Rates are updated July 1st of each year. Contact the City Transportation Department at 650-330-6770 for the latest fee rate schedule. The City is also posting the rate schedule on the website.

6. What are transportation impact fees used for?: Transportation Impact Fees may only be used for building new arterial streets, sidewalks, bicycle lanes, and other physical improvements to the City’s multi-modal transportation network. New development and redevelopment means more people making capacity demands on the transportation system and the collected Transportation Impact Fee money may be used for publicly-funded city-wide transportation projects on municipal Transportation Improvement Programs (TIPs) that are reasonably related to the impacts of development and urban growth. Menlo Park’s Transportation Impact Fees are collected and allocated to transportation projects that add multi-modal capacity to the overall transportation network. Transportation Impact Fees cannot be used for street maintenance, transportation, administration, or transportation demand-management programs, such as car-pooling, incentives for non-auto commuting, or additional transit bus service hours.

7. When a developer pays the fee, will they be required to provide any additional transportation improvements to mitigate project impacts?

Yes. By paying the fee, a development project will have contributed their “fair share” to mitigating their project’s impacts to the Citywide transportation system. Additionally, a development project may be conditioned to provide local transportation and streetscape improvements to mitigate the local impacts caused by that development. Staff will calculate rates if the rate is not shown on the table below.

Current Rate Schedule
Land Use	Unit	2020 Fee Amount*
Office	Sq. Ft.	$18.55
Research and Development	Sq. Ft.	$7.91
Manufacturing	Sq. Ft.	$10.81
Warehousing	Sq. Ft.	$3.07
Restaurant	Sq. Ft.	$10.81
Retail	Sq. Ft.	$10.81
Single Family	Units	$15,973.62
Multi-family	Units	$5,383.85
Hotel	Room	$9,680.98
Medical Office	Sq. Ft.	$55.83
Childcare	Sq. Ft.	$0.00
Secondary Dwelling Unit	Units	$0.00
* As of June, 2020, ENR Construction Cost Index % Change for San Francisco = 5.4
If land use is not one of the above, use this formula: $16,134.97 * Total PM Peak Hour Trips

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Transportation Master Plan

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1. What are the goals of the Transportation Master Plan?

The Transportation Master Plan, when completed, will provide a detailed vision, set goals and performance metrics for network performance, and outline an implementation strategy for improvements to be implemented locally and for local contributions towards regional improvements. The key goals of the Transportation Master Plan, as identified through the City’s ConnectoMenlo Circulation Element adopted in November 2016 and the Climate Action Plan, are:

Safety: Vision Zero – Eliminate traffic fatalities and reduce the number of non-fatal collisions by 50% by 2040.
Sustainability: Enable the City to meet the goals of the Climate Action Plan, including a 27 percent greenhouse gas emission reduction from 2005 levels by 2020.
Mobility Choice: Design transportation projects to accommodate all modes and people of all abilities. Encourage the use of lower emission modes such as walking, biking and transit.
Congestion Management: Manage traffic congestion to reduce travel time on city streets and minimize cut-through traffic on neighborhood streets, including the encouragement of the use of lower emission modes such as walking, biking, and transit, and prioritizing the safety of children, seniors, and the public.

2. What is the purpose of the Transportation Master Plan, and why is it needed?

The Transportation Master Plan will allow the City to bridge the policy framework within the adopted Circulation Element and project-level efforts by:

Identifying a comprehensive list of citywide infrastructure projects and strategic programs to enhance the transportation network;
Updating the City’s Bicycle Transportation Plan and Sidewalk Master Plan;
Ranking the individual projects and programs for implementation using community-set goals and criteria; and
Identifying potential funding/financing options for implementation.

Without a Transportation Master Plan, the City can still continue to pursue individual projects for grants and/or construction efforts. However, these projects are often lacking context and a relationship to the broader transportation network and City goals. Without a Master Plan, as priorities evolve over time, the City must continually re-prioritize projects, which reduces efficiency, lengthens implementation timelines, and limits effectiveness of grant pursuits to aid in funding opportunities. In addition, without the Plan, the City’s Transportation Impact Fee program, last updated in 2009, would not be updated with transportation projects that reflect the City’s current goals and priorities.

3. What is the Oversight and Outreach Committee?

The Oversight and Outreach Committee (OOC) is a Brown Act body appointed by the City Council to:

Provide advisory input and recommendations to the project team regarding the outreach process and draft Master Plan materials and submittals;
Guide and keep the project process on track to meet the key milestones; and
Reach out to community members to share content and encourage participation at community engagement activities such as workshops, meetings, and other planning activities.

The OOC comprises 11 members: two at-large members, two members of the City Council, three members from local organizations, and one member from each of the following City commissions:

Complete Streets Commission
Planning Commission
Environmental Quality Commission
Parks and Recreation Commission

4. How much would it cost to construct the citywide improvement recommendations project list and how will the city get funding for them?

The Transportation Master Plan will develop preliminary cost estimates for each improvement identified in the project list. These estimates will be used to update City’s Transportation Impact Fee which is charged to new development based on land use and size.

Funding opportunities for these improvements could include: existing allocated City funds, local/regional/ federal grants, bonds/loans, and private funds collected through the City’s Transportation Impact Fee program.

5. What is the transportation impact fee and why is it needed?

In essence, a Transportation Impact Fee program ensures that new development and redevelopment pays a proportional fair share contribution for the cost of new transportation infrastructure that is deemed necessary and reasonably related to accommodating the impact of new development within the City limits. Fees collected under this program will be used to fund the construction of transportation improvements in conjunction with other funds (e.g. grants, bonds, loans, etc.). Menlo Park last updated its Transportation Impact Fee program for new development and redevelopment in October 2009. The fees are adjusted each year based on an industry construction cost index, but the projects included in the plan have not been updated since 2009.

Concurrent with preparation of the Transportation Master Plan, the City is updating the current Transportation Impact Fee program. The update would provide a mechanism to modernize the City’s fee program to collect funds toward construction of improvements identified and prioritized in the Transportation Master Plan.

6. Will the community have a chance to provide feedback on the citywide improvement project list and/or suggest new projects to be included on the list?: Yes, the OOC and the Complete Streets Commission reviewed the draft list of projects at their meetings in August and September of 2018. Updates to the project list based on feedback received were provided to the OOC at their December meeting. Staff has continued to receive feedback on the project list and will incorporate feedback received through the end of April 2019 into the ranking of projects following the direction of the OOC and Council on the prioritzation system. The next opportunity for the community to provide feedback will be through a community workshop and online open house of the prioritized list of projects tentatively scheduled for summer 2019.

7. What are the prioritization criteria used for project ranking, and will the community have a chance to provide feedback on how projects will be prioritized?

Yes, a scoring system is currently being developed and will be reviewed by the OOC and City Council. The projects are being grouped according to their implementation timing and cost and will be ranked on a set of prioritization criteria using the approved scoring system. The community will be able to provide feedback on the prioritized grouping of projects during the community workshop and online open house tentatively scheduled for summer 2019. The set of prioritization criteria include the following:

Safety
Congestion management
Transportation sustainability
Location of schools
Sensitive populations (daycares, senior centers, communities of concern)
Greenhouse gas reduction/person throughput
Opportunities for green stormwater infrastructure

8. The project list has many transportation related acronyms, terminology and technical terms. How can the city make this easier to understand?: As part of the release of the citywide improvement recommendations project list, there will be a collection of exhibits (a “toolbox”) designed to help illustrate typical recommendations. The community is also encouraged to reach out to City staff for any clarification if needed.

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Utility User Tax - Ordinance

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1. Is the utility user tax new?: No. Measure K, establishing a Utility User Tax for the City of Menlo Park, was passed in the General Election of November 7, 2006.

2. What is the purpose of the tax?: The purpose of the UUT is to support valuable services within the City's General Fund. Proceeds of the tax helps fund general city services including police, emergency preparedness, street and storm drain maintenance, and libraries.

3. Will the tax ever be increased?: The utility user tax cannot be increased without the voter-approved passage of a new ordinance. However, the City Council has previously reduced the tax percentage temporarily upon annual review as part of the budget process. This reduction is implemented if it is determined that the reduction will not adversely affect the city's financial health.

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Utility User Tax - Utility Customers

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1. Who must pay the utility user tax?: Utility users pay the tax to the utility services suppliers, who assess the tax on their customer bills, collect the tax and remit it to the city.

2. Who is exempt from the utility user tax?: Federal, state and local government departments, bureaus and agencies do not have to pay the tax. State law exempts insurance companies and insurance brokers (but not agents) and federal credit unions from the tax. In addition, individuals that qualify, and have been accepted, for the California Alternate Rates for Energy Program (CARE) are exempt from the tax.

3. How much is the tax?: The tax is 3.5% of the charges billed to the utility user for electric, gas, and water services. The tax is 2.5% of telecommunication and video services.

Effective October 1, 2007, the tax rates were temporarily reduced to 1% of the charges billed to the utility user for electric, gas, and water services and 1.0% of telecommunication and video services. This reduction is reviewed annually as part of the budget process.

4. Is there a maximum tax that can be paid?: Yes. A utility user is limited to combined electric, gas, and water utility user taxes (a "cap") of $12,000 per year.

5. How is the maximum tax, or "cap" applied?: A customer who has electric, gas and water utility bills that typically exceed $120,000 annually should apply for the maximum tax by pre-paying the cap amount 45 days prior to the utility user tax period. Upon receipt of the pre-payment and the application, the City will inform the service provider that the customer should be excluded from further UUT assessments for the remainder of the tax period.

6. When was the UUT implemented?: The UUT assessment on utilities and services provided to consumers began April 1, 2007. Starting July 1, 2007, the UUT tax year became the same as the city's fiscal year, (July 1 through June 30).

7. Where can I get more information?: If you have any questions regarding the city's Utility User Tax, you can contact the city's Finance Office (see contact info at right).

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Utility User Tax - Utility Providers

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1. What are the duties of utility/service providers with customers in Menlo Park?

To accurately assess and collect the utility user tax from the users
To file a return and remit the tax to the City of Menlo Park
To keep for 3 years all records necessary to determine the amount of such tax that the utility/service provider may have been required to collect and remit.

2. When must the utility user tax be remitted?: The service supplier must remit the full amount of the tax collected for each month to the city on or before the last day of the following month. The return must be in the format supplied by the city (Remittance Form).

3. What if the utility supplier fails or refuses to collect the tax from the utility user?: The utility/service supplier will be liable for the tax and for penalties (15% of the total tax due) and interest (at the rate of .75% per month until paid).

4. How long do records need to be kept?: Each person required to collect and remit the UUT must keep records for a period of 3 years. The city has the right to inspect these records at all reasonable times.

5. Where can I get more information?: If you have any questions regarding the city's Utility User Tax, you can contact the City's
Finance Division.

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Water rates

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1. Why are rates changing?: Water rates need to be reviewed regularly and adjusted as necessary in order to ensure the ability to fund regular ongoing operations and future capital infrastructure needs.

2. Why are water fees adjusting from 2-tiers to 3-tiers?

A 3-tier structure encourages water conservation.

Tier 1 (1-6 ccf) represents efficient indoor use for the average household (2.75 people per household using 55 gallons of water per person per day)
Tier 2 (7-12 ccf) represents excess indoor use plus some outdoor use. The 12 ccf threshold matches the single-family average household use in 2020.
Tier 3 (above 12 ccf) represents remaining outdoor use

3. What is a water unit?: A water unit is equal to 748 gallons or 100 centum cubic feet (ccf) of water. Water customers are charged for each whole unit of water used during a billing cycle. The City does not charge for partial units.

4. How are water bills calculated?

A typical single-family home using 12 ccf of water per month is billed $127.51. With the proposed fiscal year 2021-22 rates, the same single-family home will see a $9.51 decrease in their monthly bill.

5. How much will my water bill increase?: Menlo Park Municipal Water is proposing to increase water rates over the next five years. The proposed water rate increases will result in the average residential water customers’ monthly bill decreasing $9.51 in fiscal year 2021-22, and then increasing five percent annually thereafter.

6. How can I lower my bill?: You can reduce your water charges by conserving water and using it more efficiently. The City has a number of water conservation programs to help reduce water use and improve water use efficiency. Please visit our water conservation webpage for more information.

7. Why are water rates changing?: Water rates need to be reviewed regularly and adjusted as necessary in order to ensure the ability to fund regular ongoing operations and future capital infrastructure needs. Rates were last adopted in 2015, and they are normally reevaluated every five years.

8. When will new rates go into effect?: The latest adopted water rates became effective for bills issued on or after July 1, 2021.

9. Is there a water rate report available?: Yes, the rate report is available and can be found on the water rates webpage.

10. What is a ccf or water unit?: A water unit is equal to 748 gallons or 100 centum cubic feet (ccf) of water. Water customers are charged for each whole unit of water used during a billing cycle. Menlo Park Municipal Water does not charge for partial units.

11. Why are consumption rate tiers shifting from 2-tiers to 3-tiers?

At its March 9, 2021, meeting, the City Council opted for a 3-tier structure to encourage water conservation:

Tier 1 (1-6 ccf) represents efficient indoor use for the average household (2.75 people per household using 55 gallons of water per person per day)
Tier 2 (7-12 ccf) represents excess indoor use plus some outdoor use. The 12 ccf threshold matches the single-family average household use in 2020
Tier 3 (above 12 ccf) represents remaining outdoor use

12. What are the various rate components shown on my water bill?

Monthly fixed meter charge based on the size of the water meter (fire meters have a separate rate table)
3-tier consumption charge based on metered water use.
Capital surcharge based on metered water use.
Drought Surcharge, only applicable if the City Council has declared a drought stage. The drought surcharge corresponds directly to the drought stage as delineated in the adopted Water Shortage Contingency Plan. The surcharge is used to recover costs of services and and allows the water system to remain financially stable during periods of drought and reduced water sales.
Utility users tax (currently 1%)

13. Will my water bill increase or decrease with the newly adopted rates?: How much water you use will determine if your water bills will increase or decrease. For current rates, a typical single-family home using 12 ccf of water per month is billed $127.51. With the newly adopted rates, the same single-family home will see a $9.51 decrease in their monthly bill during the first year.

14. If five-years rates were adopted, how do rates change in years 2 through 5?: Each of the various rate components (meter charges, consumption charges, and capital surcharges) will increase 5 percent annually on July 1.

15. Do different types of customers have different types of rates?: No. All customers have the same rates which include a monthly meter charge, and the 3-tier rate structure and capital surcharge for metered water use.

16. What is the drought surcharge and when will I be charged for it?: The drought surcharge would only apply if the City Council declares a drought stage. The drought surcharge corresponds directly to the drought stage in the adopted Water Shortage Contingency Plan. The surcharge is used to recover costs of services and allows the water system to remain financially stable during periods of drought and reduced water sales.

17. How can I lower my bill?: The City has a number of water conservation programs and free water saving devices to help reduce water use and improve water use efficiency. Please visit our water conservation webpage for more information.

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Zero waste management plans

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1. Who do these requirements apply to?

All newly constructed commercial and industrial buildings and tenants occupying a newly constructed building , commercial tenant improvements 10,000 square feet or greater , and multifamily residential development projects in the LS, O or R-MU zoning districts. If you have applied for a building permit as of January 1, 2017, you are required to complete the appropriate Zero Waste Occupancy forms and comply with the requirements for achieving zero waste.

If you are occupying a newly constructed building that is subject to zero waste requirements (in the LS, O or R-MU zoning districts) per an approved Zero Waste Management Plan, you are required to complete an occupancy zero waste management plan including agreement for future zero waste assessment(s). Your building owner/manager is required notify you if you are subject to these requirements, per the nonresidential development project requirements.

2. Why do I have to complete these zero waste requirements?: In 2016, the City Council adopted the General Plan Land Use and Circulation Elements and Zoning Ordinance Update (commonly referred to as ConnectMenlo) and subsequently rezoned properties in the Bayfront Area from M-2 (General Industrial) to O (Office), LS (Life Science), and R-MU (Residential, multifamily). The new zoning districts include robust green and sustainability requirements, including the requirement that projects prepare a zero waste plan, with the goal of achieving a 90 percent diversion rate for all nonhazardous materials. These requirements help applicants reach the city’s zero waste goal of 90 percent diversion by 2035 and the interim benchmarks to ensure that zero waste is achieved by 2035.

3. What are the requirements?

Each type of building (New nonresidential development projects, Tenant Improvements 10,000 or more square feet, First Tenants in Applicable Zero Waste nonresidential development projects, and New multifamily Residential Development Projects) are subject to different requirements including solid waste enclosure requirements, zero waste infrastructure, Zero Waste Baseline Assessment, and subsequent Zero Waste Assessments. For more information on specific required strategies, please refer to the forms below:

New nonresidential development projects

First tenant in an applicable zero waste nonresidential development project

Tenant improvements of 10,000 or more square feet

Multifamily development projects

4. What are the city’s zero waste benchmarks?

The city uses two ways of measuring waste generated by properties. A diversion rate is the amount of waste (cubic yards) that is recycled and composted over the total amount of waste (garbage, recycling, and compost). This measures how well a business or property is diverting material away from landfills. Pounds per person per day is a calculation that is used to see how much is thrown away. This is important because it shows how well a business or property is reducing the overall amount of waste.

The following are the requirements to be met by tenant Improvements of 10,000 or more square feet, first tenants in applicable zero waste nonresidential development projects, and new multifamily residential development projects to achieve zero waste by 2035. The city defines zero waste as 90 percent diversion from landfill.

70% diversion AND 5.0 pounds per person per day by 2023
75% diversion AND 4.0 pounds per person per day by 2026
80% diversion AND 3.5 pounds per person per day by 2029
85% diversion AND 2.0 pounds per person per day by 2032
90% diversion AND 0.5 pounds per person per day by 2035

5. What are zero waste assessments? Why do I have to do them?

Zero waste assessments are educational trainings where experts in zero waste implementation/compliance come to your business or building to provide recommendations on how to reduce overall waste and reducing the amount of contamination in your recycling and organics that you are diverting. All applicants must complete a zero waste baseline assessment to measure your current diversion rate, identify your pounds per person per day of waste disposed, and obtain a final report with initial recommendations for achieving zero waste in your business/building. You must schedule and complete your baseline zero waste assessment within 12 months of occupancy.

If you meet the zero waste benchmarks, you will not have to complete another full zero waste assessment. However, if you do not meet the benchmarks, you will be notified by the city and need to schedule additional zero waste assessments in years 2023, 2026, 2029, 2032, and 2035 to help you achieve zero waste by 2035.

6. Where can I find a list of city-approved assessors for my zero waste baseline assessment?

On October 2, 2019, the City of Menlo Park release a public request for qualifications for professional zero waste assessment services. The City approved the following two firms who met the requirements of the RFQ and understand the requirements for the applicant’s zero waste management plans.

Please contact firms directly for services and pricing related to zero waste assessments. The City shall have no liability or responsibility for the work performed by any of the firms listed.

Abbe and Associates
Ruthe Abbe, Principal
415-235-1356

Cascadia Consulting Group
Julie Bryant, Co-Director
510-838-7032
Email

Julia Chang Frank, Co-Director
510-838-7021
Email

7. What happens if I do not meet my zero waste benchmarks?: If you do not meet your zero waste benchmarks, you will be required to pay for additional waste assessments for further education, training and ways to improve your waste reduction and diversion rate.

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12-month lease ordinance

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Accessory dwelling units

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Building Division

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Building in the Flood Zone

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City reopening plans

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City-owned trees

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Construction and demolition

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Development projects environmental documents

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Discover & Go

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District elections

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Downtown Parking

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El Camino Real / Downtown Specific Plan

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El Camino Real Corridor Study

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Elections

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Electric vehicle (EV) chargers

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Electric vehicles

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eMagazines

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Employee emergency preparedness

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Facebook Campus Expansion

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Flood Insurance

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Garbage and recycling

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Heritage Trees

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Housing Element Update

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Landscape Assessment District

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Library wireless network

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LINK+

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Menlo Park Municipal Water

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Mosquito Spraying / Fogging

▼
National Night Out

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Newsracks

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Online Reporting

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Picnic areas

▼
Pierce Road Sidewalk

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Police

▼
Public Safety Power Shutoff

▼
Public Works

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Reach codes

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Rent limits and just cause urgency ordinance

▼
Spare the Air

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Tobacco and vaping regulations

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Transportation impact fees

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Transportation Master Plan

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Utility User Tax - Ordinance

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Utility User Tax - Utility Customers

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Utility User Tax - Utility Providers

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Water rates

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Zero waste management plans